School Services Secretary

Encinitas Union School District
School Services Secretary

DEFINITION: Under supervision, performs and coordinates varied and responsible clerical services, meets and greets visitors and provides routine factual information upon request.

DUTIES: Performs a wide variety of clerical work including typing, proofreading, data entry, filing, recording information, receiving and routing telephone calls, greeting visitors, providing information on routine procedural or directional questions. Prepares student registration, release and transfer documents; maintains student attendance records; assists in the maintenance of student records, including entering test scores and grades; maintains personnel time reports and attendance records; maintains school lunch counts and bus pass reports and records. Takes and transmits messages as appropriate; receives, sorts, and routes incoming mail; and may administer head lice checks, basic and occasional first aid and dispense prescribed medication to individual students in accordance with District policy. Does other related work as assigned.

EMPLOYMENT STANDARDS
Knowledge of
Modern office procedures and equipment
correct English usage, spelling, grammar, punctuation, and arithmetic
basic first aid procedures

Ability to
work efficiently with frequent interruptions
learn and interpret school and District policies, rules, regulations, and procedures
assume responsibility for school procedures as directed and use good judgment in the performance of duties
perform responsible clerical functions
compose routine correspondence with minimal direction
make arithmetical calculations with speed and accuracy
compile and maintain accurate records and prepare clear and concise reports
type at a corrected speed of 50 words per minute
establish and maintain cooperative working relationships with others
understand and carry out oral and written directions
obtain basic first aid and CPR certificates
use tact, diplomacy, discretion and confidentiality

Experience
two years of responsible clerical experience; service with school age children desirable

Education
equivalent to completion of twelfth grade including or supplemented by courses in typing and office procedures

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand, sit, and reach with hands and arms. The
employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 10 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving
mechanical parts and is occasionally exposed to fumes or airborne particles.

The noise level in the work environment is usually moderate.

Range: 9.5 9/25/97

Requirements / Qualifications

Comments and Other Information

The Encinitas Union School District is seeking a detail-oriented and customer-service-focused School Services Secretary to support the dynamic school office at Olivenhain Elementary School. This position involves performing a variety of clerical duties, including student registration, attendance tracking, and serving as the first point of contact. The ideal candidate will be organized, approachable, and able to manage multiple tasks while maintaining confidentiality and professionalism. Strong communication skills and proficiency with modern office procedures are essential. Join our dedicated team and help create a welcoming environment for students, staff, and families. For a detailed list of responsibilities and qualifications, please refer to the full job description.

Hours: 40 hours per week; 8 hours per day - Monday through Friday.

Benefits Include: Medical, Dental, Vision, Life Insurance, CalPERS Retirement.

District's Vision: Encinitas Union School District ignites the limitless potential of all learners.
District's Values:
Joy -Through an intentional focus on the whole person, we create joyful learning environments for everyone.
Belonging - We ensure everyone feels valued, affirmed and celebrated.
Integrity - We practice honesty, transparency, and vulnerability to cultivate trust.
Service - We use our skills and resources to positively impact the environment and the lives of others.
Innovation - We are curious, creative and resourceful in pursuit of novel solutions to complex problems.

The selection process will consist of paper screening, a district administered test, pre-interview reference checks, panel interview, and performance task. Applicants who are selected after a paper screening will be invited to take the District Competency Exam on Tuesday, May 27, 2025. Panel interviews will be scheduled for qualifying applicants on Monday, June 2, 2025 - time TBD.

Salary placement dependent upon experience; up to 6 years of work experience in the same or comparable classification is taken into consideration for salary placement.

NOTE: This posting may be closed before May 20, 2025 based on applicant pool/district needs.

Successful candidates will be required to pass fingerprint background check, physical and drug screen and provide negative Tuberculin Skin Test result prior to working in Encinitas Union School District. Fingerprinting and TB test at applicant's expense. Physical/drug screen paid by EUSD. Original Social Security Card and Drivers License required at the time of hire.

The Encinitas Union School District (EUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-employee, or work/ employment related discrimination or harassment, contact: Angelica Lopez, Assistant Superintendent, Administrative Services, 101 South Rancho Santa Fe Road, Encinitas, CA, 92024; Ext 1181.

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