School Secretary

Position Type:
Secretarial/Clerical

Date Posted:
5/12/2025

Location:
Hannum School, 9800 S. Tripp, Oak Lawn

Date Available:

District:
Oak Lawn-Hometown School District 123
Title: School Secretary

Job Requirements

The Secretary supports the Principal(s) and staff in the day-to-day operations of the school and/or program. This position is highly visible and will be greeting visitors to the building on a regular basis. Duties include maintenance of confidential student records, direct contact with students, parents/guardians, and support staff at a school site.Frequent public contacts in person, by telephone, or email require the application of established policies and procedures, but questions are referred to higher-level authority when a procedure has not been established. This position will require a wide variety of clerical tasks, which requires the use of various technology.

Job Qualifications

• High School Diploma
• Previous office experience preferred
• Strong interpersonal skills and friendly disposition
• Excellent oral and written communications skills
• Word processing and computer skills

Our Mission

The mission of School District 123 is "Learning Today for a Successful Tomorrow."

Direct Supervisor

Building Principal

May receive assignments from designated personnel as required or assist with special projects as assigned by the school administration.

Essential Functions & Responsibilities

The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position.

• Demonstrate support of the Oak Lawn-Hometown School District 123 Strategic Plan
• Uphold the established Board of Education policies, regulations, and administrative procedures
• Includes record keeping, data-base management, document preparation, customer service, communication, and site support
• Assist administrator and other staff in planning and preparing for meetings, inservices, conferences, and workshops
• Assist in the development of office procedures
• Apply knowledge of modern office methods, equipment, and practices: including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation
• Manage data warehousing responsibilities, budgeting, transportation planning, as well as State and Federal reporting; including regular meetings and interaction with the District Office staff
• Manage and coordinate daily substitute schedule with District Office staff
• Manage and coordinate building facility usage and calendar with District Office staff
• Input and manage student schedules within the student management system
• Handle incoming and outgoing mail
• Coordinate Lunchroom Supervisors' daily schedule; keep accurate record of students receiving free lunch
• Keep track of fees owed and send out quarterly fee reminders
• Insure appropriate security and safety methods are employed within the office
• Order supplies and equipment
• Organize office workflow to meet deadlines
• Ability to sit/stand for prolonged periods of time
• Utilize time management techniques to organize and prioritize work
• Regular attendance and/or physical presence at the job

Terms of Employment

Hours/Day: See Collective Bargaining Agreement

Months/Year: See Collective Bargaining Agreement

Salary: See the Oak Lawn-Hometown School District 123 Support Staff Council

Evaluation

Performance in this position will be evaluated by the Building Principal or designee in accordance with the Board of Education's policy on Evaluation of Professional Personnel.

The School Board of Oak Lawn-Hometown School District 123 prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.