School Secretary

Qualifications:

1. High School Diploma.
2. Proficiency with technology, typing and dictation.
3. Working knowledge of basic office procedures and the operation of common office equipment and machines.
4. Pleasant and customer-focused demeanor.
5. Ability to take instructions and work well with others.
6. Ability to assist the public with tact and enthusiasm.
7. Experience with Office Professionals Programs including Microsoft Office Suite, and a willingness to learn different computer programs.
8. A genuine passion for working with children and educators.

Reports to: Coordinator of Alternative Programs (Supervisor)

Supervises: Student helpers, volunteers, clerical assistants, and students as needed.

Job Goal:

To respond quickly to inquiries from staff, the public, etc. to provide requested information and/or referral to other parties as requested by the principal, and providing general clerical support as needed for supervisor.

Performance Responsibilities:

1. Answers multiline telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages for supervisor.
2. Assists other personnel for the purpose of supporting them in the completion of their work activities.
3. Distributes mail, supplies, messages, menus, keys, etc. for the purpose of disseminating materials to appropriate parties.
4. Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
5. Performs record keeping and a broad array of general and program specific clerical functions (eg. scheduling, copying, faxing, etc.) for the purpose of supporting supervisor and/or site with necessary materials as may be required.
6. Greets public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.
7. Processes documents and materials for the purpose of disseminating informatoin to appropriate parties.
8. Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety issues as needed.
9. Schedules a variety of activities (eg. meetings, work orders, vendors, travel arragements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and supporting the supervisor.
10. Performs other reasonable functions as requested by the supervisor.

Terms of Employment:

S4 FMSD Salary Schedule. 190 contract days per year. 7 hours per day. Non-exempt position. Placement based upon experience and credentials.

Evaluation: Performance on this job will be evaluated annually in accordance with provisions of the board's policy on evaluation of non-certified personnel.