School Secretary

Salary: $24.00 - $30.12 Hourly
Location : Eugene, OR
Job Type: Full Time
Job Number: 0
School/Department: Early College & Career Options
Opening Date: 05/07/2025
Closing Date: 5/14/:59 PM Pacific

Position Summary

This is a full-time, 1.0 FTE/8 hours per day position working on the CL-112 (260 days per full school year) schedule, Monday to Friday from 7:45am to 4:15pm.

1. Performs a variety of office secretarial, bookkeeping and administrative duties which require a broad knowledge of administrative, secretarial and clerical practices and procedures.
2. Serves as secretary to the school principals. Responsibilities include performing a variety of secretarial and clerical tasks requiring the interpretation and application of district and school policies and procedures in the area of assignment; analysis of a variety of data to determine appropriate action; insuring follow through and completion.
3. Exercises considerable discretion in the protection and release of confidential information and in the interpretation and administration of policies and procedures within guidelines set by the administrator.

Essential Functions:

1. Take and transcribe dictation often of a complex and confidential nature.
2. Type a high volume of correspondence, memoranda, classroom materials and reports for one or more administrators, professional staff or teachers which involves determining correct format, layout, grammar and editing of rough drafts.
3. Assist in relieving superior of administrative details, which includes prioritizing and composing responses to routine correspondence. Assure proper correspondence layout, arrangement and grammatical composition.
4. Receive and respond to requests for information verbally or in writing. Obtain and provide responses for those situations where information is available and established procedures permit dissemination. Analyze unusual or complex situations and refer to the appropriate position for resolution. Often assist in developing these responses. This may involve either substantial telephone contact, direct public interaction or correspondence. Presentation of a professional image for the authority is important in these relationships.
5. Gather, compile, summarize and perform analysis of information and/or data in connection with required reporting and, occasionally, research projects. Often requires use of computer and application of basic statistical techniques, bookkeeping procedures and communication skills.
6. Schedule and coordinate meetings, appointments, interviews and travel plans for superior.
7. Monitor budgets and accounts; determine code allocation, post and balance revenue or expenditures; provide account status upon request; prepare monthly report; type annual budget.
8. Compose correspondence to disseminate or retrieve information from large groups such as staff, students, parents, vendors or the general public.
9. Prepare large documents such as handbooks, grants, bids and papers; store, edit, format, type, proof, print and distribute.
10. Coordinate mass mailings for projects such as surveys, registrations, applications, or bids.
11. Serve as a reference person for district and building personnel.
12. Maintain record keeping systems for a variety of data. Compile data from many sources; verify, code, enter and store for later retrieval and report preparation.
13. Compile, summarize and calculate diverse departmental, financial or student data and prepare documents to meet reporting requirements of the district, state or federal agencies.
14. Prepare a variety of administrative paperwork documents including purchase orders and requisitions for goods and services according to established procedures.
15. May arrange conferences and workshops for large groups; locate site, arrange food and supplies, prepare and mail notices, and provide information to participants.
16. May transcribe, compose, type and distribute minutes of council, committee and staff meetings. May compose, edit, layout, type, proof, print and mail newsletter.
17. Maintains regular and prompt attendance.
18. Performs other related duties as assigned.

Required Knowledge, Skills and Abilities

1. Thorough knowledge of administrative secretarial principles and practices.
2. Ability to type 60-80 wpm with accuracy; ability to learn applicable software programs for computer equipment.
3. Ability to proficiently operate current office technology and equipment (e.g., computer systems, ten-key calculator, fax, copiers, etc.)
4. Working knowledge of district and school rules, regulations and policies applicable to area of assignment.
5. Knowledge of supervisory principles and practices and the ability to apply that knowledge in supervising a large staff of secretarial, clerical, student and volunteer staff.
6. Ability to communicate effectively orally and in writing.
7. Experience differentiating practices for diverse populations.
8. Ability to work effectively and collaboratively with diverse students, staff and community populations.

Minimum Qualifications
Three years recent experience in administrative secretarial work in a high public contact setting, preferably in a public school, including supervisory or lead responsibilities. Training and experience in bookkeeping. Bilingual proficiency and/or multicultural experience strongly preferred.

To view the complete job description visit:

Additional Information
Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.
An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at .

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:

Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.
There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.

Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position's benefit eligibility.

For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at