School District 91 Facilities Director

Position Type: Administration Date Posted: 11/22/2024 Location: Maintenance and Operations Department Date Available: Immediately Closing Date: Open until filled Additional Information: Show/Hide Title: School District Facilities Director Job Summary: The School District Facilities Director is responsible for overseeing all aspects of facility management, maintenance, and operations within the school district. This includes evaluating facility needs, developing both short-term and long-term plans, managing budgets, and ensuring the maintenance of all district properties. The Facilities Director plays a key role in maintaining safe, clean, and efficient learning environments for students and staff. Key Responsibilities: Facility Planning & Development: Evaluate the current and future facility needs of the district. Develop 5-year and 10-year strategic plans for district facilities. Create and implement long-term maintenance schedules, including monthly, yearly, and multi-year projects (e.g., paint, carpet, parking lots, roofing), including preventative maintenance for all systems (HVAC, electrical, etc.) throughout the district. Collaborate with district administration on capital improvement projects and facility upgrades. Maintenance Management: Develop and implement a district-wide preventative maintenance plan. Oversee daily operations of maintenance, custodial, and grounds departments. Coordinate and monitor ongoing repair and maintenance projects. Ensure compliance with safety standards and regulations (OSHA, fire codes, etc.). Establish performance standards and conduct regular evaluations of maintenance, custodial, and grounds lead staff. Create procedure sets for all work. Budgeting & Resource Management: Prepare and manage budgets for facilities, personnel, maintenance, custodial, and grounds operations. Monitor expenditures to ensure they align with the district's budgetary guidelines and stay within budget Develop and maintain a maintenance warehouse with inventory of all high use maintenance materials. Identify and pursue cost-saving measures while maintaining high standards for facility upkeep. Work directly with contractors and vendors to ensure projects are completed on time and within budget. Oversee the procurement and management of materials and equipment for facility operations. Develop strategic partnerships for long term savings and efficiencies. Furniture & Equipment Management: Develop and maintain a district furniture plan, including evaluation of current needs. Implement a replacement cycle for district furniture, ensuring timely upgrades. Oversee purchasing, inventory, and disposal of furniture and equipment in line with district policies. Evaluate status of furniture and equipment districtwide Contractor & Project Oversight: Coordinate with contractors for facility renovation, repair, and construction projects. Develop scope of work statement for all projects and work Ensure that all contracted work is completed to the highest standards. Monitor project timelines, ensuring timely and on-budget completion. Manage contractor performance and handle issues related to delays or quality of work. Emergency & Crisis Response: Develop and implement emergency response plans related to facility operations. Manage facility-related crises, such as repairs needed after natural disasters or emergencies. Ensure proper communication and coordination with district leadership during facility-related crises. Sustainability & Energy Management: Implement sustainable practices in facility management to reduce energy consumption and environmental impact. Monitor utility usage and develop energy-saving strategies. Create a sustainability plan to implement district for facility implementation Compliance & Reporting: Ensure compliance with local, state, and federal regulations regarding facilities. Maintain records and prepare reports related to facility operations, safety, and maintenance. Report on facility conditions, progress of projects, and budget status to district leadership and the school board. Ensure current software is sufficient for district needs and implement fully throughout the district. Qualifications: Bachelor's degree in Facilities Management, Business Administration, Construction Management, or a related field (preferred). Minimum of 5-7 years of experience in facilities management, preferably in an educational or public institution setting. Strong knowledge of building maintenance, grounds management, custodial services, and health & safety regulations. Demonstrated experience in budgeting, project management, and overseeing large-scale projects. Excellent leadership, organizational, and communication skills. Proficient in the use of facilities management software and systems. Ability to work collaboratively with district staff, contractors, and vendors. Ability to manage multiple projects simultaneously while meeting deadlines and budget constraints. Terms; of Employment: Benefits will be in accordance with approved board policy. Salary will be in accordance with the approved salary Schedule commensurate with years of experience and education. Evaluation: Performance of this position will be evaluated annually by the Superintendent of Schools in accordance with board policy.