School Clerk

School Clerk

Primary Hall Preparatory Charter School

2408 Main Street

Buffalo , NY 14214

Classified - Position - School Secretary - competitive

Job Number

Start Date

Open Date 06/10/2025

Closing Date 06/27/2025

Job Description

Primary Hall is seeking strong candidates to fulfill support roles that will help to ensure our

students' academic and personal success. Working collaboratively with School Leadership, the

School Clerk will perform varied clerical tasks, maintain and manage the front office on a daily

basis, will be responsible for communicating with families, manage school-wide

communications, helping to maintain operational functions, purchasing, and school attendance

and the Student Information System (eSchool) to ensure teachers and students have what they

need to reach our goal of student achievement.

Key Responsibilities:

Interfaces with families during recruitment/school hosted events

May be required to open the school doors for callers to enter the building

Maintaining an organized, highly detailed account of all invoices, receipts, and transactions

Completing registration documentation for enrolling families

Creating and Responding to Records Requests for incoming and transitioning students

Receives, counts, and may deposit all monies that pass through the office

Receives invoices, and codes for billing functions

Monitor petty cash receipts and documentation

Maintain and inventory supplies

Composes and types original written communications

Create a welcoming front office environment for students and families

Manage paperwork and tracking of all absences, tardies, and early dismissals

Monitor the front desk and main school phone line

Manage the student file system

Support in maintaining the school's student information system (eSchool)

Print weekly communication to families and distribute to classroom teachers

Maintain the Executive Director's calendar

May be required to take charge of the administrative office when school is not in session

Assists with schoolwide transitions and routines (arrival, dismissal, community meetings,

school-wide transitions, emergency evacuations, etc.)

Support with Special Events (field trips, report card nights, fundraising

events, performances, staff events, graduations, etc.)

Performs related duties as assigned

Key Competencies & Qualifications

Supports with upholding the standard of excellence in operational

functions and staff and student culture

Commitment to, belief in, and alignment with the mission of the school, its goals, its

educational philosophy, and commitment to our students, staff, and families

Proven ability to multitask effectively and prioritize strategically

Excellent verbal and written communication skills with the ability to carry out oral and

written directions

Strong attention to detail

Strong organizational skills

Communicates well with others and demonstrates strong interpersonal skills with

students, parents, colleagues and community members

Strong growth mindset, with a willingness to take personal responsibility, able to

internalize and apply feedback with immediacy, dedication to effectiveness and

excellence

Remains calm under pressure

School-based experience highly preferred

Proficiency in a second language preferred but not required (Spanish, Arabic, Somali,

Karen, Burmese)

Minimum requirement of a high school diploma or equivalent

Knowledge of and experience in word processing and machines typically found in an

office (Fax, Copier, Postage, etc.)

NYS Notary preferred, but not required

Ability to lift 25 pounds

Job Attachment View Attachment

Itinerant Location 2408 Main St. Buffalo NY 14214

Appointment Status Annual Contract

Position Status Full time

Start Date 07/01/2025

Contact Person's Name Brianna Ware

Contact Person's Title Vice Principal

Contact Person's Phone

Contact Person's Email