School Business Administrator/Board Secretary

VACANCY BULLETIN

The Pine Hill Board of Education announces the following vacancy:

Full-Time School Business Administrator/ Board Secretary

Position Available: July 1, 2025

Applicants must possess:

• Valid NJ State Certification as a School Business Administrator
• Masters Degree in Finance, Accounting, Business Administration or comparable area or CPA
• Valid New Jersey School Board Administrator Standard Certificate or Certificate of Eligibility required
• Experience working in a school business office preferred
• Minimum three-five years of successful experience as a New Jersey School Business Administrator/Board Secretary
• Qualified Purchasing Agent Certification or ability to earn such certification
• Successful completion of required criminal history check and other background checks.
• Proof of U.S. citizenship or legal resident alien status

Position Purpose:

• Under the supervision of the Superintendent of Schools, the Pine Hill School District is seeking a certified professional to manage the Business Services functions of the district including budget and finance, purchasing, transportation, food services, safety and risk management, and related areas.

Responsibilities:

• Supervises the fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with Board policies, rules and regulations, and applicable laws.
• Strong organizational and communication skills; competence in managing the business functions of a comprehensive K-12 school district.
• Understanding of the principles and practices of financial accounting and reporting procedures consistent with statute, code and GAAP requirements.
• Assists the Superintendent in preparing annual budget requests for school district operations to maintain and improve educational opportunities and all necessary support and operations.
• Prepares monthly reconciliations, and other information or documents as requested.
• Secures an annual audit of the school district's finances.
• Organizes and maintains a system for accurate and complete record-keeping and reporting for all financial records as required by law.
• Oversee all school district purchasing, banking activities, payroll and employee benefits programs.
• Establish, monitor, and manage all safety and risk management policies, procedures and practices for the purpose of ensure a safe environment for employees and students in their use of school facilities and transportation, and to comply with legal requirements (e.g., OSHA and Workers' Compensation).
• Maintain appropriate levels of insurance to protect school district property and potential liabilities.
• Supervises transportation, maintenance/custodial/grounds, and food service operations.
• Continues to acquire professional knowledge and learning of current developments in the educational field by attending seminars, workshops or professional meetings.
• Assist the Superintendent in making recommendations regarding salaries and benefits for all school district employees.
• Oversee the administration of employee benefits and the payroll function.
• Represent the school district as necessary in off-site meetings, associations, etc
• Knowledge of Board Secretary responsibilities.
• Perform all other pertinent duties that are assigned by the Superintendent of Schools.

Applicants should access the online application.