School B Secretary (25-26 SY)

Position Type:
Secretarial/Clerical/602 School B Secretary

Date Posted:
5/16/2025

Location:
Galvez Primary

Closing Date:
05/30/2025 Ascension Parish School Board
Job Description

I.

JOB TITLE:

School Secretary B

JOB TYPE:

602

POSITION REPORTS TO:

Principal

PAY GRADE:

CLK-1
OA 180

FLSA STATUS:

Non-Exempt

ASSIGNMENT PERIOD

9 Months
180 days

II. SUMMARY OF POSITION'S PURPOSE

Performs a wide variety of clerical duties for the School Principal.

III. MINIMUM QUALIFICATIONS

1. EDUCATION/CERTIFICATION - High School Diploma
2. SKILLS - Excellent communication and word processing/spreadsheet skills.
3. EXPERIENCE - 0-6 months of clerical experience

IV. DUTIES AND RESPONSIBILITIES

1. Performs a wide variety of clerical duties including, but not limited to, answering the telephone, receiving and directing visitors, typing, copying and faxing documents, ordering supplies, and sorting/prioritizing mail.
2. Performs a wide variety of administrative duties including, but not limited to, checking students in and out of school, signing in substitute teachers, maintaining absentee logs for students and employees, assisting parents in the preparation of insurance claims, contacting parents when child is not picked up at the student drop off point and, preparing various reports (including the Workers' Compensation Accident Report) for internal and external use.
3. Provides minor medical care, including dispensing medicine, to students in accordance with School Board policy.
4. Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.
5. Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.
6. Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Assists with the orientation of new co-workers and actively supports teamwork throughout the school system.
7. Performs other duties as required.

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.

V. SIGNATURES:

Supervisor

Date

Employee

Date

This job description was approved by the Ascension Parish School Board on: July 16, 2019.