School Attendance Assistant

Salary : $4,369.01 - $5,309.98 Monthly
Location : Various School Sites in Newport Beach and Costa Mesa, CA
Job Type: Full-Time
Job Number: 79-25
Department: Secondary Education
Opening Date: 04/15/2025
Closing Date: 5/6/:00 PM Pacific

The Vacancy, Basic Function, Minimum Qualifications

THE VACANCY:
This recruitment is open and promotional, which means that all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There are currently two vacancies located at:
•  Newport Harbor High School, (8 hours per day, 5 days per week, 10 months per year.)
•  Costa Mesa High School (8 hours per day, 5 days per week, 10 months per year.) NOTE: The ability to speak Spanish is required for some locations. A bilingual proficiency exam is part of the examination process for those candidates who selected an interest in testing for this particular skill. A 2.5% bilingual stipend would be added to the base pay at time of hire, where needed.

Please apply online at
BASIC FUNCTION:
Under the direction of an assigned administrator, perform a variety of specialized clerical duties related to the attendance function at an assigned high school; contact parents and guardians to report and verify excused and unexcused absences; operate a computer terminal to enter and update attendance data.

MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE:
Any combination equivalent to: Graduation from high school and two years general clerical experience involving public contact.
Examination Procedures And Information
THE EXAMINATION:

Exam Weight
Supplemental Questions: Qualifying
Performance Examination: 5-minute typing at 40 net wpm: Qualifying
Written Examination: 50%
Qualifications Appraisal Interview (oral exam): 50%
The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.
An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.
Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with internet connection and basic Microsoft Office Suite Software.

The virtual written and keyboarding performance examinations are tentatively scheduled for the week of May 19thIf you have a qualifying 5-minute typing certificate from another agency, please attach it to your application before submitting.The virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of May 26th You will be contacted via email, as indicated on your application, regarding your ability to participate in the examination phase of this recruitment.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add domains to your safe senders list.

Job Responsibilities

REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Provide accurate reporting for daily period-by-period attendance of students; process and verify student absence information from parents and teachers; issue admission slips to returning students in order to assure accurate absentee reporting.

Maintain accurate records and lists of student attendance; enter or scan attendance, enrollment and change of status data into computer; provide student attendance information to staff, parents and outside agencies as requested.

Communicate with students, parents and staff regarding attendance and related issues; explain District and State attendance laws, regulations and policies; contact parents or guardians to determine and verify excused and unexcused absences.

Assist students, staff and visitors at the attendance counter; place and receive phone calls and accept notes regarding student absences; take and relay messages to and from parents and students.

Maintain individual student files; update emergency cards; analyze and refer unusual attendance deviation to appropriate school personnel according to established procedures.

Operate a variety of office equipment including a computer and assigned software.

Issue lunch passes and teacher roll sheets as needed.

Assist in the preparation of mandated attendance reports as assigned.

Provide work direction to student assistants as assigned.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Operation of office equipment including a computer.

ABILITY TO:
Perform a variety of clerical duties related to the attendance function at an assigned high school.
Learn methods, procedures, policies and terminology used in accounting for student attendance enrollment.
Read, interpret, apply and explain laws, rules, and policies related to assigned activities.
Maintain records and files.
Answer telephones and greet the public courteously.
Operate a variety of office equipment including a computer and assigned software.
Understand and follow oral and written instructions.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Meet schedules and time lines.
Complete work with many interruptions.
Type and input data at an acceptable rate of speed.

WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person or on the telephone.
Sitting or standing for extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.

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Nondiscrimination
VACATION - HOLIDAYS - ILLNESS

Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fourteen (14) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.

RETIREMENT

All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.

HEALTH & WELFARE

The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.
PROFESSIONAL GROWTH

The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.
01

Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.
•  Yes 02

Do you have a high school diploma or equivalent?
•  Yes
•  No 03

How many years of verifiable job related clerical experience do you have?
•  None . click apply for full job details