School Administrative Associate I

Position Title: School Administrative Associate I - Mayfield Intermediate

Pay Grade: 10 Period of Employment: 11 months

Description Approved/ Revised: 06/2024 FLSA Status: Non-Exempt

Supervised by and/or Reports to: Building Administrator

General Responsibilities: Ensure the smooth operation of the assigned grade level office by assisting staff, students, and parents as needed.

Essential Duties:(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)

• Maintains the general function of the grade 5 or grade 6 office.
• Assigns and labels faculty mailboxes.
• Manages student attendance logs, tracking, communication and reporting.
• Assists grade level assistant principal by scheduling and maintaining his/her calendar.
• Submits transportation change forms when there are temporary or permanent changes to a student's situation; verifies bus notes; coordinates activity buses.
• Acts as main point of contact for assigned grade level related issues.
• Updates and tracks ESOL students' 11 semesters in PowerSchool.
• Prepares suspension letters.
• Creates and maintains a list of students in ISD, ASD, and lunch detention; communicates list to teachers, guidance counselors and the supervisors of ISD, ASD, and lunch detention.
• Handles the enrollment and withdrawal of students, including but not limited to: computerized information, scanned forms, monthly reports, student data, and class listings and numbers.
• Maintains student records.
• Types, maintains, and distributes correspondence.
• Researches and types monthly newsletter.
• Compiles, types, and sends notifications to parents as needed.
• Composes documents for principal and assistant principal(s).
• Obtains all teaching and assistant substitutes as necessary.
• Maintains student discipline files; runs monthly and yearly discipline reports by grade level.
• Maintains files on teacher licensure, staff promotion and staff retention.
• Assists in fire drills.
• Manages Tdap immunization information and status for incoming grade 6 students.
• Maintains office and student logs.
• Distributes FLE Opt Out forms to appropriate teachers.
• Maintains teacher groups and calendars with meetings and holidays in Groupwise.
• Compiles and maintains various school, city, and state reports on a weekly, monthly, and yearly basis.
• Serves as a liaison between community and school.
• Serves as a resource for administration and faculty regarding student and parent information.
• Maintains an up-to-date emergency card file; provide address updates to the main school office.

Requisite Knowledge, Skills, and Abilities:

• Ability to work well with students, staff, and the community.
• Ability to work well in a school environment and have knowledge of school procedures and policies.
• Willingness to learn new technologies.
• Ability to initiate tasks and work independently.
• Ability to multitask.
• Strong computer skills.
• Flexibility.
• Accurate and detail oriented.
• Good organizational skills.
• Ability to work well under pressure and exercise appropriate judgment in a variety of situations, including crises.
• Serve as role model.

Requisite Education and Experience:

• Must possess a high school diploma or equivalent (GED).
• Prior clerical or administrative assistant experience preferred.

Physical Requirements:

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to: a personal computer, calculator, copier, and fax machine. Some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, or repetitive motions required.

Manassas City Public Schools (MCPS) does not discriminate in employment nor in the provision of educational programs, services and activities on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, pregnancy, childbirth or related medical conditions, age, marital status, veteran status, disability, genetic information, or any other basis prohibited by law.

This job description is intended to accurately reflect the position activities and requirements. It is neither intended to be, nor should it be construed as, an all-inclusive list of the responsibilities, skills, or working conditions associated with the position. The administration reserves the right to modify, assign, or remove duties as necessary.