Koontz Bryant Johnson Williams (KBJW) is seeking a
Scheduling Coordinator to join our dynamic growing team in our
Chesapeake, VA office.
Named a 2023 Top Workplace by the Richmond Times-Dispatch, KBJW is a fun, family-oriented business, dedicated to the success of our employees, clients, and our communities. For more than 30 years, we have served as a leading engineering firm in the Mid-Atlantic Region. With our rapid growth and several strategic acquisitions there is an excellent opportunity to begin a fulfilling career at KBJW.
KBJW offers interesting projects, a friendly atmosphere, professional development, and a competitive benefits package. We are looking for employees who are willing to work hard, solve problems and help us grow.
Position Summary: The Scheduling Coordinator's primary function is to assist specific sector services with daily tasks and act as a liaison between field inspectors and contractors. This role will also ensure timely project set up of projects, work circulation and completion of project billing.
Job Responsibilities: - Answer phone calls and take clear and concise messages.
- Responsible for ensuring the sector filing is completed in a timely manner.
- Effectively managing and organizing the designated time off for chosen sector Inspectors.
- Assist sectors with billing worksheets.
- Fielding calls with clients and taking new work requests
- Preparation and completion of various technical reports as needed for assigned sector services.
- Circulations of reports to clients and regulatory agencies.
- Completion of invoicing for selected projects as defined by office location.
- Receive and or instruct clients on how to make payments via phone or website.
- Field invoice questions from clients
- Scheduling of inspectors per sector assignment.
- Maintain technical certifications for assigned sectors and communicate with marketing when updates are obtained.
- Communicate with Corporate Accounting on client concerns due to billing issues.
- Provide support to Office Manager as needed
- Support Office Manager with Set up and tracking of assigned sector projects in Ajera
- Support Office Manager with invoices for all work billed upon completion for assigned sectors
- Assist in circulating invoices noted above
- Any other tasks assigned to help in the efficient organization of the office.
- Demonstrates a team-oriented attitude
- Strong ability to work collaboratively with corporate team
- Other tasks as assigned
Job Qualifications: - High school, courses in business administration and/or accounting
- Basic clerical and proofreading skills
- Basic skills in Microsoft Word, Microsoft Excel, and GIS Software
- Experience with consulting engineering business
Why KBJW? KBJW employees receive competitive compensation as well as the following benefits:
- Comprehensive group medical insurance including health, dental, vision and life.
- Paid vacation and sick time
- Short and long-term disability coverage
- 401K retirement
- Opportunity for professional growth and advancement
- Tuition reimbursement
- Flexible work hours
- Profit-sharing and bonuses
KBJW is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected Veteran status or any other characteristic covered by law.
Reasonable accommodations will be made for persons with disabilities as defined by the ADA. Employment is contingent on receiving a favorable background screening.