Scheduler/Admin Assist

Job Summary:

We're looking for a highly organized and versatile professional to fill a unique dual-role

position that blends production scheduling with accounts payable functions. This

individual will be primarily responsible for managing the daily and long-term production

schedule, while also supporting the finance team with key AP processes. The ideal

candidate is detail-oriented, adaptable, and thrives in a dynamic environment where

operations and finance intersect.

Key Responsibilities:

Production Scheduling (Primary Role - 70%):

• Develop, maintain, and update production schedules to ensure efficient workflow

and timely order fulfillment.

• Collaborate with production, inventory, procurement, and sales teams to align

schedules with customer requirements and resource availability.

• Monitor production capacity, material requirements, and timelines to proactively

identify and resolve scheduling conflicts or delays.

• Track production performance metrics and recommend improvements to

increase efficiency and reduce bottlenecks.

• Coordinate with vendors and internal departments to ensure timely delivery of

materials.

Accounts Payable Coordination (Temp Secondary Role - 30%):

• Process vendor invoices, match with purchase orders, and ensure timely and

accurate payments.

• Reconcile discrepancies between invoices and deliveries or purchase orders in

coordination with procurement and receiving teams.

• Maintain accurate AP records and assist with month-end closing procedures.

• Support audits by providing necessary documentation and transaction history.

• Communicate with vendors to resolve payment inquiries or issues.

Qualifications:

• Experience in production scheduling, supply chain planning, or related operations

role.

• Working knowledge of accounts payable processes and general accounting

principles.

• Proficient in Microsoft Office (especially Excel).

• Strong organizational and problem-solving skills with high attention to detail.

• Excellent communication and cross-functional collaboration abilities.

Preferred Qualifications:

• Background in manufacturing or industrial operations.

• Experience using accounting software or integrated ERP systems (e.g., SAP,

NetSuite, QuickBooks).

• Familiarity with lean manufacturing or continuous improvement processes.