Sales & Event Coordinator

SUMMARY

The Sales & Event Coordinator shall manage event information by planning, booking, and organizing all banquet and meeting room events within the facility. This position supports the Sales Team in facility sales initiatives and must work well with all department employees to coordinate and plan all phases of sales and events. The coordinator will give great attention to detail, coordinating multiple sales tasks and events while maintaining high standards of customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Prepares rental agreements between the facility and the client by obtaining appropriate information from the client, including event type, budgeting, room requirements, including but not limited to equipment and technical requirements, event timeline, insurance certificates, catering menus, and front of house staff requirements.

2. Managed incoming sales leads promptly within 24 to 48 hours.

3. Schedules and coordinates conference site visits in the building.

4. Coordinates with the Food and Beverage department on menu needs.

5. Works with clients to ensure the success of events at the building.

6. Point of contact for the client upon arrival throughout the entire event.

7. Ensures that event set-ups are in accordance with clients' agreements, safety, fire, and health codes and procedures.

8. Schedules and tracks events and leads in the Momentus system in an accurate and timely manner for upcoming events and room inventory to maximize room usage.

9. Required to work events as scheduled, which includes nights, weekends, and holidays.

10. Maintains regular office hours.

11. Other duties as assigned by the Executive Director and/or the Director of Sales and Marketing.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. A basic knowledge of business management practices and procedures in the Hospitality field.

2. Ability to compile and maintain records for payroll, personnel scheduling, and event scheduling.

3. Knowledge of procedures and requirements of the conference business to ensure good relationships with clients and patrons.

4. Ability to exercise sound judgment and make proper decisions in handling incidents at all types of events.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.