Job Summary:
The Sales Administrative Assistant provides comprehensive administrative support to the Vice President of Growth and the sales leadership team. The assistant ensures smooth operations of sales initiatives and strategic projects in CAM. This role is responsible for managing travel arrangements, coordinating calendar schedules, organizing meetings, and assisting with the preparation of reports and presentations. The ideal candidate is detail-oriented, highly organized, and capable of working in a fast-paced environment to enhance team productivity and efficiency.
Duties and Responsibilities:
- Administrative Support: Manage the VP's calendar, schedule meetings, and coordinate travel arrangements including expense reports. Handle prioritization, correspondence, emails, note taking, and reports with professionalism and confidentiality. Organize and file records as appropriate.
- Sales Coordination: Assist in tracking sales performance metrics, preparing reports, and maintaining CRM data integrity.
- Project Management: Support key growth initiatives by coordinating project timelines, deliverables, and follow-ups. Ensure all meetings have agendas and takeaways with owners and follow up on action items as appropriate.
- Customer Engagement: Serve as a point of contact for internal and external stakeholders, ensuring seamless communication.
- Presentation & Reporting: Prepare PowerPoint presentations, sales reports, and data analysis to support decision-making.
- Event Planning: Assist in organizing sales meetings, training sessions, and industry conferences.
- Process Improvement: Identify opportunities to streamline administrative processes and enhance efficiency.
Education and Experience:
- High school diploma or equivalent required; Associate's or Bachelor's degree in business administration, Marketing, or related field preferred.
- Minimum of 3 years of administrative support experience, preferably in a sales or corporate environment for B2B or manufacturing.
Required Knowledge, Skills, and Abilities:
- Strong organizational and time management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with CRM systems and sales reporting tools such as Power BI is a plus.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Professional discretion and the ability to maintain confidentiality.