Working with minimal amount of supervision, handles various clerical and administrative type duties, including mail and messages, duplicating, filing, word processing, fax equipment and more as needed for the both the Sales and Service Departments.
ESSENTIAL FUNCTIONS - Utilizes office software applications in the performance of a variety of administrative activities, including, letters, memorandums, documents, statements, orders, and/or reports.
- Play an extensive role in order processing (CRM / Infor Syteline) including: file initiation & setup, document verification, customer interaction. Requires a high degree of knowledge of Amada's product offerings.
- Prepare machine quotations for salesmen and customers.
- Answers telephones, provides information, and distributes messages.
- Establishes and maintains files and records.
- Opens, and routes incoming mail.
- Prepares special reports under general guidance.
- Assists Sales and Service with administrative support for assigned regions/departments.
- Carries out duties relying on own initiative and independent actions
- Performs other related duties as assigned by department management.
NON-ESSENTIAL FUNCTIONS - May perform and/or assist with various office administration activities, such as:
- Maintain office supplies.
- Preparing/serving coffee or beverages for clients and guests.
- Coordinating facility maintenance activities.
- Tracking of department/office budget and petty cash account.
KNOWLEDGE - Broad familiarity with Amada equipment.
- Familiarly with Microsoft Office, Excel preferred
SKILLS - Excellent communication skills (verbal and written), detailed-oriented.
PAY RANGE WORK ENVIORNMENT - In office, Monday- Friday 8:00am - 5:00pm
TRAVEL MENTAL - The ability to work harmoniously with others.
- The ability to accept and follow instructions.
REPORTING RELATIONSHIP - Regional/Divisional Manager
SUBORDINATE STAFF WORKING CONDITIONS - LIFTING: Average Weight: 25 lb. Frequency: Daily
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)