RSOC Procurement Specialist & Project Assistant

Posting Details

Position Information

Job Title
RSOC Procurement Specialist & Project Assistant

Position Number
977539

Department
Kay Bailey Hutchison Center for Security Studies

Salary
$42,000 - $45,000

Job Summary/Description

Procures technology items, reviews contract documents, monitors/reconciles budgets, manages software/hardware renewals, manages 30+ student payroll and provide project management support. Essential to providing administrative support to the RSOC Manager and 16+ security professionals. This position is responsible for overseeing and mentoring student staff that support the RSOC.This position is funded by a grant. Continued employment beyond the term of the grant is not guaranteed.

Typical Duties/Job Duties

1. Manages annual software and hardware contract renewal process and maintains a database of annual software and hardware maintenance contracts/agreements for the RSOC team. Obtains and processes procurement documents per the University policies and procedures. Onboards vendors into PaymentWorks, and works with Accounts Payable to ensure payment. Tracks and reconciles multimillion-dollar budget with multiple funding sources. Reconciles monthly credit card statements through ChromeRiver.
2. Responsible for overseeing and mentoring student staff that learn and work in the RSOC. Ensures the student staff are on task and representing Angelo State University core values. Works closely with the RSOC Training Coordinator for student hiring, evaluating employee performance, setting work priorities or schedules, monitoring work, disciplining employees, termination and training.
3. Manages the student payroll for approximate 30+ student employee team. This includes student employment authorizations, employment terminations, student budget tracking and other tasks related to student payroll. Maintains the student wage budget for RSOC. Works with the RSOC Training Coordinator regarding wage increases and processes wage authorizations. Serves as an important member of the RSOC Student Mentorship Team.
4. Actively supports RSOC project management activities such as tracking action items, scheduling meetings and tracking project documentation. Provides procurement guidance on projects and tracks expenditures to ensure projects stay on track and within budget. Provides analysis, preparation and tracking of the annual budget for RSOC. Collects data for budgetary requests and state reports.
5. Makes travels arrangements; hotel reservations and conference registrations, as instructed for RSOC professionals and prepares travel authorization. Coordinates, plans, and organizes assigned RSOC events as well as other duties as assigned for the support of the RSOC team. Attends training, seminars and other meetings as needed. Some work time outside of the 8 - 5pm schedule may be required.
6. Performs other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of basic budgeting principles and practices;
• Knowledge of basic fund accounting and bookkeeping;
• Knowledge of general office manager procedures and practices;
• Knowledge of applicable Department and University policies and procedures;
• Knowledge of procurement and purchasing practices and the State of Texas purchasing guidelines;
• Skilled in the operation of personal computer including MS Excel, MS Word, Banner, Chrome River, PaymentWorks, Acrobat along with the ability to operate a variety of office equipment;
• Skilled in oral and written communication; ability to effectively interact with a wide variety of persons; skilled in interpersonal relations; excellent customer service and teamwork skills required;
• Skilled in critical thinking to anticipate potential problems or issues;
• Ability to interpret technology terminology for hardware, software, etc.;
• Ability to perform work requiring accuracy and attention to detail;
• Ability to perform basic mathematical calculations;
• Ability to work in an independent, self-directed manner;
• Ability to organize and complete tasks in an accurate and timely manner;
• Ability to be proactive, take initiative, remain flexible, and meet deadlines.

Minimum Qualifications

• Bachelor's degree in business management or related field
• Additional experience in administrative/general office management may substitute for the degree on a year-for-year basis.

Preferred Qualifications

Physical Requirements

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at or email us at .

Remote
No

Posting Detail Information

Posting Number
S969P

Open Date
03/25/2025

Close Date

Desired Start Date
04/16/2025

Review Start Date

Open Until Filled
Yes

Special Instructions to Applicants

Required Number of References