Job Description: Analytical Mechanics Associates (AMA) is currently looking to hire a highly motivated individual to support the RSES (Research, Science, and Engineering Services) program management office located at the NASA Langley Research Center (LaRC). This individual will have two primary roles:
- Support activities in the RSES travel office.
- Work alongside AMA senior managers to help process RSES contract monthly reports.
Job Description The successful candidate will be expected to carry out a range of duties, including, but not limited to the following.
- Utilize the RSES travel system, Concur, to establish and manage traveler profiles.
- Offer guidance and support to travelers in effectively using Concur for their travel needs.
- Collaborate with key partners, such as World Travel Inc. and National Car Rental, to ensure seamless travel arrangements.
- Review and update travel authorizations to ensure full compliance with Federal Travel Regulations (FTR).
- Assist travelers in processing their expense reports to ensure accuracy and timely submission.
- Prepare and submit expense reports on behalf of travelers, ensuring proper documentation & compliance.
- Generate travel reports to monitor and track travel-related processes.
- Achieve proficiency in utilizing the AMA Report Tool (ART) for efficient report generation and analysis.
- Provide support to ensure all monthly reports are accurately submitted to the PMO.
- Verify the proper formatting and completeness of all submitted reports to meet organizational standards.
- Conduct comprehensive reviews of reports, ensuring clarity, logical flow, consistency, and adherence to proper formatting, grammar, punctuation, spelling, and capitalization.
Required Qualifications - High School Degree with some administrative experience.
- Proficient user of Microsoft Excel, Outlook, and Word
- Consistently maintains a warm and inviting demeanor, fostering a positive and inclusive environment where individuals feel comfortable and valued.
- Demonstrates strong interpersonal skills, ensuring that all interactions are respectful, courteous, and engaging.
- Ability to support multiple objectives at the same time and track own work and provide status updates to stakeholders
- Ability to set priorities and meet deadlines.
- Good English grammar and spelling skills
The selected applicant will be subject to a security investigation and employment is based on the ability to attain Minimum Background Investigation clearance and physical and logical access to NASA LaRC.
Analytical Mechanics Associates (AMA) is proud of our customer relationships, our diverse and dynamic work environment, and our employees' career satisfaction. AMA is a small business with a wide reach; headquartered in Hampton, VA, AMA has operations in Greenbelt, MD; Huntsville, AL; Dallas and Houston, TX; Denver, CO; Mountain View, CA; and Edwards Air Force Base, CA. With over 60 years of experience, AMA specializes in aerospace engineering, science, analytics, information technology, and visualization solutions. AMA combines the best of engineering, science, and mathematics capabilities with the latest in information technologies, visualization, and multimedia to build creative solutions. We offer competitive salaries and a substantial benefits package, including but not limited to paid personal and federally recognized holiday leave, salary deferrals into a 401(k)-matching plan with immediate vesting, tuition reimbursement, short/long term disability plans, and a variety of medical, dental, and vision insurance options.
AMA is committed to the professional growth of every employee, understanding that the successes of our employees drive our success. We provide a work environment that is engaging, collaborative, and supportive. To learn more about our company, please visit our website at and follow us on Facebook and LinkedIn.
AMA is an Affirmative Action/Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under federal, state, or local laws.