Summary of Position: The Residential Advisor & Administrative Coordinator is a full-time, live-in position that offers a unique professional development opportunity for individuals exploring a career in performing arts administration. This role aims to create a safe and supportive living environment in the Residence Hall that caters to the intensive needs of Conservatory and Academy students as musicians and dancers. This hybrid role combines part-time responsibilities in Residence Life with administrative support for various departments across the institution, depending on seasonal needs, special projects, events, and summer programs. The individual will report jointly to the Manager of Residence Life and designated supervisors within the department(s) to which they are temporarily assigned.
The Residential Advisor & Administrative Coordinator must live on campus in the Residence Hall at The Colburn School (a one-bedroom apartment is provided as a non-taxable benefit) and must not hold a second job outside of Colburn. This is a year-round, full-time position which also supports an active schedule of summer conferences, festivals, and programs.
This role is ideal for someone early in their career who is eager to gain broad exposure to multiple facets of arts administration-including but not limited to community engagement, career development, student affairs, operations, admissions, production, and special programming.
Duties and responsibilities: Residence Life (Approx. 50%): As a Residential Advisor ("RA"), the individual will live on campus and help oversee a residential community of approximately 160 students, ranging from high school to graduate school. The RA plays a key role in fostering a safe, respectful, and inclusive living environment that supports students' artistic, academic, and personal development. Through supervision and community-building efforts, the RA helps create a supportive home for Conservatory (college) and Academy (pre-college) students pursuing intensive training in music and dance.
- Facilitates the development of a community that is welcoming and accepting of people of all races and ethnicities, abilities, ages, genders, national origins, religions, and sexual orientations and identities, and other legally protected groups.
- Provide residential supervision and oversight for students.
- Execute administrative and on-call responsibilities, which include days, evenings, weekends and holidays. Administrative and on-call tasks will be assigned each week depending upon the season and needs of the department.
- Create, promote, and attend both community building and educational programming for the Conservatory and Academy.
- Provide supervision for student activities both on and off campus and participate in events as appropriate.
- Provide care and supervision for a variety of direct student support services for students under 18 (i.e. medical appointments, off campus physical therapy appointments.)
Crisis Intervention/ On-Call Rotation/ Student Conduct:- Participate in the on-call rotation on weekdays, nights, weekends, and holidays.
- When on-call, maintain a 10-min response time.
- Perform bed-checks for Academy students.
- Follow protocol when responding to incidents and in a timely manner.
- Maintain awareness of safety and emergency procedures and respond to emergency/safety situations.
- Support the enforcement of residential policies.
- Provide appropriate and timely follow up to incidents, and submit thorough incident reports in a timely manner.
Facility Management:- Manage room condition reports during move in and move out.
- Conduct building walk through inspections during move in, move out, and breaks.
- Submit work orders in a timely manner.
- Work with facilities staff to resolve maintenance issues.
Staff Representation and Trainings: - The RA is expected to attend and actively participate in all trainings, meetings, and orientations for the position each year.
- Attend one-on-one meetings with manager.
- Attend all-departmental, cross-departmental, and school-wide meetings, sessions, and workshops, as required.
- Attend minimum of one student performance each month.
- Assist in safety drills and training.
Perform other duties as assigned.
Administrative Coordinator (Approx. 50%):- Provide general administrative support to a variety of departments as assigned, including: scheduling, data entry, filing, and reception.
- Assist with event planning and logistics across campus.
- Support front desk coverage or office reception, as needed.
- Draft correspondence and assist with communication efforts.
- Work on project-based tasks related to seasonal or departmental needs.
- Assist with preparation and execution of major institutional events and summer programming.
- Uphold confidentiality and professionalism across all assignments.
- Communicate and coordinate effectively with multiple teams and supervisors.
Requirements: The requirements listed below are representative of the knowledge, skill, and/or ability required.
- A bachelor's degree in Music, Dance, or Arts Management is preferred but not required. Combined experience/education may be substituted for minimum education.
- Some prior administrative and residence life experience supporting a fast-paced environment and/or event logistics desirable.
- Experience performing administrative office functions in a fast-paced environment.
- Experience managing event logistics is desirable.
- Flexible, proactive, and eager to learn new systems and workflows.
- Ability to adapt to changing assignments and work with a wide range of departments.
- Demonstrated ability to work independently and to work a very flexible schedule including evenings, weekends, and holidays.
- Must maintain appropriate levels of confidentiality of information.
- Excellent organizational, communication, and interpersonal skills, as well as ability to work closely with a team.
- Must be able to maintain professional boundaries whenever dealing with students and representing the School, including adhering to policies outlined in the Staff Handbook and compliance with the School's Non-Fraternization Policy.
- Ability to adhere to budget for projects and events.
- Proficiency with Word, Excel, PowerPoint, Outlook, Teams, OneDrive, and Zoom.
- Ability to work with various departments of the School, including Production, Security, Engineering, Facilities, Janitorial, Café, Mail Room, etc.
- Ability to function under pressure in crisis or emergency situations.
- CPR/AED certification (may become certified after being hired).
PHYSICAL: Must be able to ascend and descend multiple flights of stairs without assistance to support students and other residents in emergency situations. The position requires the ability to see and hear, and carry objects up to 25 pounds.
Must be able to feel and use hands to type and grasp objects with fingers. Primarily sedentary with intermittent standing, walking, bending, and stooping.
EMOTIONAL: Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.
WORKING CONDITIONS: Primarily indoor office and residence hall environment; frequent contact with and interruptions by individuals in person or by phone.
Compensation and Benefits: This is a full-time, non-exempt, onsite, working Monday - Friday, evenings, weekends, and holidays, 40 hours per week (plus the required minimum 30-minute meal break). The rate is $19.00 per hour, plus the non-taxable value of a one-bedroom on-site apartment, with utilities, wi-fi, and parking for one car. The Colburn School offers excellent benefits including medical, dental and vision insurance plans; Long Term Disability, Short Term Disability and Life Insurance plans; paid sick leave and vacation; a 403(b) retirement plan with a generous employer matching contribution.
ABOUT THE COLBURN SCHOOL: A performing arts institution located in the heart of Los Angeles, the Colburn School trains students from beginners to those about to embark on professional careers. Each year, more than 2,000 students from around the world come to Colburn to benefit from the renowned faculty, exceptional facilities, and focus on excellence that unites the community.
The academic units of the School provide a complete spectrum o music and dance education united by a single philosophy: that all who desire to study music or dance should have access to top-level instruction.
Conservatory of Music - The diploma- and degree-granting Conservatory of Music is distinguished by a unique all-scholarship model, renowned faculty, and outstanding performance opportunities. It prepares the very highest level of collegiate musicians for professional careers.
The Music Academy is a highly selective training program for gifted young pre-collegiate musicians . click apply for full job details