Are you detail-driven with a passion for process? Do you thrive in a fast-paced, regulated environment where precision is key? If you're ready to take ownership of critical renewals, manage high-value portfolios, and grow with a leading IP firm, this role is for you.
Benefits:
- Salary: Up to 28,000 per annum DOE
- Hybrid working model: Minimum two days in the office per week
- Office located in Birmingham
- 25 hours per week (Monday to Friday, 9:00am - 5:15pm)
- Opportunities for career development and progression
- Collaborative team environment
- Comprehensive training and ongoing support
- 33 Days Holiday (Including Bank Holidays)
- Pension auto-enrolment scheme
- Free onsite parking
Role and Responsibilities:
- Maintaining and updating renewals records.
- Producing and verifying standard and special reminders (e.g., monthly, annual, and quarterly) for clients.
- Processing instructions to pay renewal and maintenance fees, including issuing invoices and credits to foreign attorneys and clients.
- Coordinating the payment of IPO, EP, EUIPO, and WIPO fees, including electronic and online payments via systems such as ARGOS.
- Instructing foreign agents on trademark and design renewals.
- Auditing daily instructions for renewals and abandonments to ensure accurate records.
- Processing overdue reminders and loss of rights letters due to unpaid renewals.
- Managing lapsed case records upon receipt of notifications from IP Offices and foreign attorneys.
- Responding to client and attorney queries via the renewals mailbox.
- Providing cost estimates for individual or portfolio IP rights, including forecasts for future or overdue renewals.
- Producing client invoices and monthly lists for fee earners regarding overdue renewals.
- Supporting the Renewals Manager and team in ongoing projects and tasks as required.
Required Skills & Experience:
- Previous experience in renewals, records, finance, or administrative roles in a highly regulated environment (e.g., IP, finance, banking, or insurance).
- Excellent attention to detail and strong organisational skills.
- Ability to manage high volumes of work while meeting strict deadlines.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with database management systems (e.g., Inprotech, ARGOS, or similar).
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- High level of numeracy and comfortable working with financial data.
- Proactive, with a problem-solving mindset and the ability to adapt to changing priorities.
If you are interested in this opportunity, please apply via the advert.