Recruiting Coordinator

POSTION SUMMARY:

The HR Specialist is involved with several of the administrative functions in the human resource operations, with a high concentration of work focused on employee recruitment and onboarding. This role is responsible for welcoming visitors, assisting with administrative tasks, leading new hire orientation, and ensuring all training requirements are completed accurately and on time. Strong computer skills, excellent communication, and a friendly, professional demeanor are essential.

Key Responsibilities:

Human Resources & Onboarding:

• Coordinate and conduct new employee orientations, including policy overview and benefits information.
• Prepare and maintain onboarding materials, including new hire paperwork, employee handbooks, and training schedules.
• Ensure all new staff complete required training (in-person and online) within designated timeframes.
• Track training compliance using HRIS or LMS systems; follow up with staff or supervisors as needed.
• Maintain accurate and confidential employee records and files.
• Assist with administrative HR tasks such as preparing reports, updating HR databases, and supporting employee engagement activities.

Drug Screening Responsibilities:

Coordinate and administer pre-employment and random drug screening processes in compliance with company policy and legal requirements.

Schedule appointments with third-party testing providers or perform in-house collection as appropriate.

Verify identification and follow proper chain-of-custody procedures during sample collection.

Maintain accurate and confidential records of all drug test results and documentation.

Communicate screening outcomes to HR leadership and hiring managers in a timely and professional manner.

Ensure all drug screening activities comply with applicable federal, state, and industry regulations (e.g., HIPAA).

Receptionist Duties:

• Greet and assist all visitors, clients, and employees in a professional and courteous manner.
• Answer and direct incoming phone calls and respond to general inquiries.
• Manage incoming and outgoing mail, deliveries, and front office supplies.
• Maintain a clean, organized, and welcoming reception area.
• Support scheduling of meetings, interviews and appointments.

CORE VALUES:

Client Centered Care: We are committed to making all decisions and

performing all actions with the well-being of our clients as our primary focus, and

to always putting our clients' interests ahead of our own.

Accountability: We take personal responsibility, as an organization and as

individuals, for our actions, hold each other accountable, and expect to be held

accountable at any point throughout the year for our decisions and actions.

Respect: While keeping the focus on the needs of our clients, we also commit to

demonstrating mutual respect in communication and actions so that a positive

environment for everyone is maintained.

Excellence: We are committed to using established best practices, to evaluating

effectiveness of our efforts, and to demonstrating a willingness to change current

practices at any point based on evidence that change is needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 12 years experience in an HR support, receptionist, or administrative role.
• Strong organizational and time management skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and HRIS or learning management systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and demonstrate discretion.
• Comfortable communicating with and supporting employees at all levels of the organization.

Maintain effective working relationships with management, employees, other agencies, and the public.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to walk; reach with hands and arms and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

I have read the above job description and fully understand the contents. I also understand that this is not an inclusive job description and that I may be required to complete additional tasks to achieve the desired goal. I will perform these duties to the best of my ability. I understand that if there is any change in my criminal history (arrests, etc.) or driving history (license revocation, etc.) that I will immediately report these changes to my supervisor and to the Human Resources department.

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