GENERAL PURPOSE Under the direction of the Recreation Director, the Administrative Assistant for the Recreation Department plays a crucial role in providing administrative support through data entry, filing, and overall office organization, while ensuring efficient communication with other department staff. They will also support the administration in department goals and objectives.
FUNCTIONS AND DUTIES - Maintain records, documents, and databases relevant to department activities.
- Monitor inventory and order supplies as needed for various areas.
- Assist with budget tracking and financial record-keeping, including daily deposits for all areas.
- Coordinate and oversee all pavilion and recreation center rentals, ensuring smooth scheduling and communication.
- Assist with the planning and execution of department events and activities as needed.
- Manage and implement the staff birthday gift program and employee spotlight initiative to support employee recognition.
- Flexible part-time hours, with the schedule to be determined by the Recreation Director.
- Assist with all other related duties as assigned.
MINIMUM QUALIFICATIONS REQUIREMENTS
- Applicants must be at least 18 years of age.
SKILLS AND ABILITIES
- Must have excellent oral and written communication abilities.
- Strong organizational skills.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Good public relations skills and customer service skills.
- Ability to work with all ages.
- Ability to follow basic safety precautions and procedures.
- Ability to establish and maintain effective working relationships with staff and the general public.
- Knowledge of recreational programs, facilities, and community resources is advantageous.
- Ability to make sound decisions in sometimes stressful environments.
EXPERIENCE REQUIRED
- Experience working in a supervisory position is preferred but not required.
CONDITIONS- The Administrative Assistant typically works in an office environment but may also spend time at recreational programs and events.
- Moderate physical activity. Ability to lift 15 to 50 pounds
- Position requires walking, standing, lifting, and other physical activity.
- Job has the potential to work Weeknights and or Saturdays.
- This job description serves as a general guideline for the responsibilities of an administrative assistant in a recreation department. The specific duties and qualifications may vary depending on the department's needs and organizational structure.
DISCLAIMER Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.
All descriptions have been reviewed in an attempt to illustrate essential functions and basic duties, in addition to 'peripheral tasks' or that could generally be considered "other duties as assigned". In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills, and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions.
In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the functions & duties as described.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Pleasant Grove Recreation Department.