Recreation Administrative Assistant (PT Unbenefited)

Salary: $18.20 - $24.66 Hourly
Location : City of Milpitas, CA
Job Type: Temporary/Seasonal
Job Number: 5
Department: Recreation and Community Services
Division: Recreation Administration
Opening Date: 05/15/2025
Closing Date: Continuous

Definition
THIS RECRUITMENT IS OPEN UNTIL FILLED, AND MAY CLOSE AT ANY TIME THE FIRST APPLICATION REVIEW DATE IS MAY 29, 2025

The Recreation Administrative Assistant classification is responsible for providing outstanding customer service at the Recreation facilities while performing basic clerical tasks and light maintenance to ensure facilities are safe, presentable, and welcoming. Assignments are generally limited and routine in scope and are performed within a procedural framework established by higher-level employees. Although Recreation Administrative Assistants are trained to work interchangeably at the Milpitas Community Center, Milpitas Sports Center, and Barbara Lee Senior Center, most are assigned a regular weekly schedule at one of the three facilities and have the option to pick up additional shifts at any facility.

DISTINGUISHING CHARACTERISTICS
This is a temporary, unbenefited position and is considered extra help.
This recruitment will be used to staff for year-round and seasonal positions

Work Schedules:

• Monday through Friday with occasional nights, weekends, and holidays
• Schedules are typically 4-6 hour shifts ranging between: 5:00 AM - 9:00 PM

Locations/Programs:
Examples of Duties
Duties may include, but are not limited to the following:

• Greet members of the public, visitors, delivery personnel, and employees arriving at the facility.
• Provide directions and assist with check-in as needed.
• Respond to in-person, phone, and e-mail inquiries, handling routine requests promptly and professionally, routing complex inquiries to the appropriate staff member, taking messages, and following up on inquiries as needed.
• Process registration, rental, and membership transactions in the registration system and perform cashier duties.
• Maintain the office and lobby areas, including bulletin boards, literature racks, and lobby decor. Data entry, generating reports, filing, and retrieving files.
• Receive and distribute supply orders and maintain inventory records.
• Open and close building in accordance with established procedures.

Typical Qualifications
EDUCATION AND EXPERIENCE

• Minimum age at the time of hire is 18 years old.
• No work experience is required

DESIRED QUALIFICATIONS

• Some office and/or customer service experience is preferred.
• Strong verbal and written communication skills in English
• Conversational fluency in Spanish, Vietnamese or Chinese preferred.

Supplemental Information
THE FIRST APPLICATION REVIEW DATE IS MAY 29, 2025

SPECIAL REQUIREMENTS
Essential duties require the following physical abilities and work environment. Essential duties require prolonged sitting, computer use, and telephone use in an office environment and be able to reach, squat, lift, and carry up to 25 pounds. Work is typically accomplished in an indoor environment with heavy public contact.

SUPERVISION RECEIVED AND EXERCISED

• Supervision is received from a Recreation Services Supervisor, or higher, job classification.
• No supervision is exercised over others.

In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.

The City of Milpitas is an Equal Opportunity Employer.
City of Milpitas Temporary/ Seasonal Employee Benefits at a Glance

Retirement Benefits
Federal law requires that employees who are not members of the City retirement plan (CalPERS) be covered under an alternate retirement plan (PARS).
6% of your salary will be deducted for participation in the PARS plan. The City will also contribute 1.5% of your earnings to your PARS account every pay period.

Paid Time Off
In accordance with State Law, after 90 days, Temporary/Seasonal employees receive 40 hours to use for sick leave.

Work and Life
Temporary/Seasonal employees are eligible for membership at the Milpitas Sports Center.
Temporary/Seasonal employees are eligible for membership in Commonwealth Credit Union, which offers a broad range of financial and investment services.
Temporary/Seasonal employees may qualify for Transportation Reduction Incentive Program (TRIP) cash incentive or transit subsidies based on their commute method.

Health Insurance (Not available to most Temporary/Seasonal Employees)
Temporary employees in a non-clerical position hired in the Planning, Engineering and Building Divisions may qualify for participation in CalPERS health, Delta Dental and Vision. (per Res. 7062) o Multiple plans available through CalPERS Health; plans with Kaiser rate or lower are paid by the City.
Delta Dental: City paid
Vision: City paid

Temporary/Seasonal employees are limited to work no more than 1000 hours per Fiscal Year.
01

Are you at least eighteen (18) years of age?

• Yes
• No

02

Do you have office support or customer service experience? This may include school, clubs, work, volunteer, or other extracurricular activities.

• Less than one (1) year
• One (1) to two (2) years
• Two (2) years or more

03

Please select all locations/programs you are interested in. Note: Your work assignment will be determined by the availability and needs of the City.

• Milpitas Community Center
• Milpitas Sports Center
• Barbara Lee Senior Center
• Special Events

04

OPTIONAL: Is there anything you would like to share regarding your program preference or schedule availability?
Required Question