Records Technician

Salary: $21.26 - $26.92 Hourly
Location : Bemidji, MN
Job Type: Full Time
Job Number:
Department: Sheriff
Division: Records
Opening Date: 05/28/2025
Closing Date: 6/11/2025 4:30 PM Central

The Position

Beltrami County Sheriff's Department is creating an eligibility list for a full-time, benefited Records Technician. Performs administrative support work preparing, accessing, updating, and maintaining law enforcement criminal and civil records and files, processing permits and forfeitures, recording evidence and maintaining chain of custody, preparing reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the Records Supervisor / Sheriff Technician.

Preferred hiring salary range is $21.26 to $23.23 per hour with a full range of $21.26 to $26.92 per hour. Placement depends on factors such as qualifications, internal equity, market conditions, and applicable policy guidelines.
Minimum Qualifications

Education and Experience
Minimum requirements are:

• Associate's degree in criminal justice, business administration, IT, accounting, or a related field.

OR

• A substitution of education and work experience may qualify: Four years of related work experience in business, accounting, or criminal justice may be substituted for an Associate's degree.

AND

• One year or more of related clerical work experience that must include recent, extensive computer use.
• Valid MN driver's license.

Essential Functions & Requirements

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

• Prepares arrest and other law enforcement-related reports for County Attorney's Office; prepares forms; reviews to ensure all documents are accurately presented.
• Transcribes reports, statements, forensic interviews, 911 calls, executions of search warrants for department personnel, County Attorney and other appropriate parties.
• Receives and processes civil documents; assists in explanation to court, general public and law enforcement agencies and personnel; composes invoices and maintains payment records.
• Provides for storage and security of evidence and other properties; protects and controls the chain of evidence; releases property in accordance with policy.
• Processes vehicles impounded for forfeiture; maintains records of proceedings; flags and transfers titles; calculates storage fees and obtains tow fees; complete required reports.
• Processes gun permit applications; performs background and criminal history checks for eligibility; produces reports with recommendations; enters data into permit tracking system.
• Performs background and criminal history checks as requested by law enforcement personnel; provide reports.
• Enters data, compiles, and maintains spreadsheets and produces reports as requested regarding data compiled from records received in section.

Knowledge, Skills and Abilities
General knowledge of law enforcement record keeping procedures and practices; general knowledge of police forms, terminology and records; general knowledge of departmental programs, policies and procedures; general knowledge of law enforcement database systems, policies, and procedures; general knowledge of regulations regarding gun permitting; ability to perform a considerable volume of detailed record work; ability to maintain files; ability to compile and produce reports; ability to type and enter data accurately and at a reasonable rate of speed; ability to operate general office and computer equipment; ability to establish and maintain effective working relationships with associates and the public.

Physical Requirements
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands and fingers in repetitive motions, frequently requires reaching with hands and arms and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work occasionally requires working in high, precarious places, exposure to fumes or airborne particles and exposure to blood borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).
Supplemental Information

Special Requirements

• Criminal Justice Information System's certification required within six months of hire.
• Training in criminal justice coding, data privacy practices, civil process, gun permitting, and evidence packaging required within one year of hire.
• Employment offer contingent upon successfully passing drug screening and background check.

There are a wide variety of benefits available to Beltrami county employees. Visit the Employee Benefits Summary under our website's for more information.
01

I understand that my answers with regard to experience must be supported by the information I have included in my online application. I affirm that the information provided is accurate and true to the best of my knowledge. I understand that any falsification may disqualify me for consideration for this and subsequent recruitments with Beltrami County.

• Yes
• No

02

As a minimum qualification, do you have either: 1) Associate's degree in criminal justice, business administration, IT, accounting, or a related field OR 2) Four years of related work experience in business, accounting, or criminal justice as a substitution for an Associate's degree?

• Yes
• No

03

Select your highest level of education completed.

• High School Diploma / GED
• Completed course work but no degree
• Certificate equivalent to 1 year of full-time post-secondary education
• Associate's Degree
• Bachelor's Degree or higher
• None of the above

04

What is the area of study?

• Law Enforcement
• Legal Secretary
• Administrative Assistant
• Clerical
• Other
• None

05

If you selected "other" above, please list your degree and area of study:
06

How many post-secondary semester credits have you earned?

• At least 1 but less than 30 (1-44 quarter credits)
• At least 30 but less than 60 (45-89 quarter credits)
• At least 60 but less than 90 (90-134 quarter credits)
• At least 90 but less than 120 (135-179 quarter credits)
• More than 120 (180 quarter credits)
• I do not have any post secondary credits

07

As a minimum qualification, do you have one year or more of related clerical work experience that includes recent, extensive computer use? Convert any part-time experience to full-time equivalent (i.e. 20 hours per week for 2 years equals 1 year full-time).

• Yes
• No

08

In response to your answer above, with which employer(s) listed on your application did you earn this work experience? If no, type N/A.
09

Do you have a valid MN driver's license?

• Yes
• No

10

Select the option below that best describes your PAID, FULL-TIME experience working in a law enforcement setting as a Records Tech, Law Enforcement Clerk, or equivalent. Convert any part-time experience to full-time equivalent (i.e. 20 hours per week for 2 years equals 1 year full-time).

• I do not have this experience
• Less than 1 Year
• At least 1 year, but less than 2
• At least 2 years, but less than 3
• 3 years or more

11

In response to your answer above, with which employer(s) listed on your application did you earn this work experience? If none, type N/A.
12

Select the option below that best describes your PAID, FULL-TIME experience working as an Administrative Assistant, Legal Secretary, or Clerical. Convert any part-time experience to full-time equivalent (i.e. 20 hours per week for 2 years equals 1 year full-time).

• I do not have this experience
• Less than 1 Year
• At least 1 year, but less than 2
• At least 2 years, but less than 3
• 3 years or more

13

In response to your answer above, with which employer(s) listed on your application did you earn this work experience? If none, type N/A.
14

Select the items below that you have experience in. Select all that apply.

• Machine Transcription
• Transcribing Recorded Statements
• Transcribing Recorded Phone Conversations
• None of the above

15

In response to your answer above, with which employer(s) listed on your application did you earn this work experience? If none, type N/A.
16

I certify that I have work related experience appropriately handling client information that is sensitive and confidential. (i.e. legal, medical, financial) . click apply for full job details