Records Management Specialist

Working Title: Records Management Specialist - Management Analyst 2

Job Class: Management Analyst 2

Agency: Public Safety Dept

• Job ID : 85680
• Location : St. Paul
• Telework Eligible : No
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing Madi Markgraf by 11:59 PM 04/24/2025.
• Date Posted : 04/18/2025
• Closing Date : 05/01/2025
• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-MAPE
• Division/Unit : BCA Lab / BCA LAB EVIDENCE INTAKE
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : Yes - Up to 25% of the time
• Salary Range: $25.29 - $36.71 / hourly; $52,805 - $76,650 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This announcement will be used to fill one vacant position at the Management Analyst 2 / Records Management Specialist in the Evidence Intake Section of the BCA Forensic Science Services in St. Paul, MN. This is a full-time, permanent position that will provide support to the BCA Forensic Science Services and its external partners in the area of records management.

This position will:

• Ensure laboratory records are retained and dispositioned appropriately
• Prepare case materials, relevant documents and reports for discovery pursuant to the MN Rules of Criminal Procedure
• Facilitate the identification and preparation of laboratory records for data practices purposes pursuant to the MN Data Practices Rules
• Support the Quality Systems Group in management of forensic systems that maintain laboratory records
• Ensure evidence submitted to the BCA Forensic Science Services is properly received and recorded in the Laboratory Information Management System (LIMS)

These activities will be conducted in adherence to the agency policies and procedures in a manner that embodies the mission, vision, and values of the MN BCA activities will be conducted in adherence to the agency policies and procedures in a manner that embodies the mission, vision, and values of the MN BCA.

Minimum Qualifications

1. Three years of experience providing administrative support in maintaining, analyzing and interpreting Criminal History Records and/or records maintenance and/or control in a law enforcement agency. Bachelor's degree may substitute for one year of experience.
2. Experience working with legal, criminal justice and data practice terminology.
3. Experience analyzing, interpreting and applying state and federal statutes, rules and policies related to adult and juvenile criminal history information.
4. Excellent oral and written communication skills.
5. Ability to work with a diverse clientele.

Preferred Qualifications

1. A Bachelor's degree in Criminal Justice.
2. Experience or education as a paralegal or related field.
3. Knowledge of the various components of the Minnesota Criminal Justice System and their functions.
4. Knowledge of systems related to criminal history records and information exchange, such as, III, NLETS and NFF.
5. Knowledge or experience with E-filing.
6. Experience with standard computer software (e.g. word processing, spreadsheets)

Physical Requirements

Requires occasionally moving and transporting 50-pound items and frequently moving and transporting objects such as heavy tools and heavy file boxes. This job may require positioning self to a significant degree across rough terrain or may involve maintaining a stationary position for extended periods.

Additional Requirements

The prospective employee will undergo a background check for this position which will include the following:

1. A criminal history check
2. Reference check
3. Driver License history
4. Fingerprints

The BCA will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.