Records Administrator
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Records Administrator
Salary
$57,708.00 - $92,340.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
FAA01675-04/04/25
Department
Department of Public Health & Environment
Division
Prevention Services Division
Opening Date
04/04/2025
Closing Date
4/17/:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
4300 Cherry Creek South Drive, Denver, CO 80246
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
- Description
- Benefits
- Questions
Department Information
This position is only open to Colorado state residents.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
Be BOLD and make a real difference
Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado residents. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:
- Employee wellness programs and facilities
- Extensive internal professional development opportunities on a wide variety of subjects
- Bike to work programs, including access to storage lockers and bike racks
- Distinctive career advancement opportunities throughout the State system
- Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
- Medical and dental health plans
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus generous personal time off
- Mentoring program with opportunities for mentors and mentees
- Tuition assistance for college-level courses including Masters degree programs
- Excellent work-life programs, such as flexible schedules, and
- A variety of employee resource groups
(This posting may be extended and used to fill multiple openings.)
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: ./pslf/launch
Description of Job
The Work Unit
The Prevention Services Division (PSD)works with public and private partners across Colorado to improve the health of all Coloradans. Division professionals develop, review, implement, and evaluate public health interventions proven to promote healthy living, prevent chronic disease, protect against injury, and ensure access to health care and opportunities for a healthy lifestyle. The Division is committed to the professional development, collaborative effort, and sustained wellness of its workforce.
The Fiscal, Contracting, Compliance, and Operations Branch (FCCO)is found within PSD. This branch provides support to all programs within the Division, offering services that include fiscal management and oversight, procurement, and contracting development and oversight, compliance monitoring, and operations support. The branch provides division-wide training, forms, policies, and procedures for all of the Division's business operations including all fiscal, compliance, and contracting workflow. The branch maintains access to all department systems and houses super-users for department systems including Kronos, CORE, InfoAdvantage, OnBase, Service Hub, Cornerstone and more. The branch is responsible for producing financial records, tracking internal and external expenditures for over 270 million dollars in State, Federal, and Private funds, and for providing financial expertise for over 75 funding sources. The branch is also responsible for the preparation of over 1,100 contracts and purchase orders per year. The division passes through or grants over 230 million dollars a year. The branch is also responsible for the compliance management of external funding.
This position is housed within the Financial and Operations Unit of FCCO. The unit provides support for all division operations functions, as well as financial support, including the creation and management of division operations, personnel liaison functions, organizational charts, the management of division technology, and more. Additionally, the unit provides accounting services, CORE functionality, and payroll and timekeeping responsibilities for the division. The FCCO branch is responsible for building, maintaining, and implementing all systems, process, policies, and procedures to support the functions listed above.
The Position
This position performs operation and administrative management over records for the Prevention Services Division.
This position coordinates with division staff to facilitate record destruction schedules as instructed by the department's Record's Liaison Officer and serves as the communication liaison for division-wide notifications from the FCCO Branch. This position manages PSD record storage and is the subject matter expert over coordination, procedure creation, and facilitation of grant application materials and internal management.
This position utilizes information systems and databases to manage grant information and statewide tracking of PSD grants as part of its operation management duties, additionally this position processes Information Technology Services Requests (ITSR), provides accounts payable backup duties, and makes division-wide purchases on an as-needed basis.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only: Six (6) years of relevant experience in records administration, grant administration, communication, technical support and intranet maintenance, or operations maintenance.
OR
Education and Experience: A combination of related education, graduation from an accredited college or university in business, business administration, public administration, finance, accounting, or a closely related field or closely-related field AND relevant experience in records administration, grant administration, communication, technical support and intranet maintenance, or operations maintenance equivalent to six (6) years.
Preferred Qualifications and Essential Competencies
The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:
- Experience with Records Administration.
- Exceptional customer service and ability to develop and maintain professional relationships.
- Information systems and database management experience.
- Exceptional verbal and written communication skills.
- Exceptional organizational and multi-tasking skills.
Conditions of Employment:
- Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.
- Must be willing to work a hybrid schedule.
- If using transcripts to earn credit towards minimum qualifications for education, you must attach transcripts to be considered.
APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email . click apply for full job details