Records Admin Coordinator
Job ID
201475
Posted
16-Jan-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Customer Service
Location(s)
Seattle - Washington - United States of America
About the Role: As a CBRE Records Administrative Coordinator, you will perform technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage.
This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.
What You'll Do: - Sort and classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Add new material to file records or create new files, as necessary.
- Find and retrieve information from files in response to requests from authorized users. Keep records of materials filed or removed using logbooks or computer.
- Use appropriate technology to image and index documents for storage on imaging or document storage platform.
- Verify quality and accuracy of scanned images. Coordinate imaging services provided by third party.
- Maintain inventory onsite and offsite records in compliance with business requirements.
- Oversee document management responsibilities pertaining to high-profile clients.
- Assist manager with inspecting and streamlining processes related to document creating, use, storage, and retrieval.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
What You'll Need: High School Diploma or GED with up to 2 years of job-related experience.
Excellent written and verbal communication skills.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive approach.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Why CBRE? At CBRE, we admire creativity, innovation, and partnership, and we offer endless opportunities for growth. We are a direct hire company that provides everything from competitive pay, paid time off, Health, Dental, Vision, Pet Insurance, and 401k Match programs.
Disclaimer Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The maximum salary for the Records Admin Coordinator position is $24.51 per hour. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. The application window is anticipated to close on "January 20, 2025" and may be extended as needed. Or to express interest in similar roles, visit
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
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CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)