RECEPTIONIST (repost)

Position Type:
Secretarial/Clerical

Date Posted:
1/31/2025

Location:
Central Office
SCHOOL DISTRICT 170 CHICAGO HEIGHTS, ILLINOIS

JOB DESCRIPTION
Receptionist/Student Records

QUALIFICATIONS
High School Diploma or Equivalent; Bilingual preferred.

JOB SUMMARY
Serves visitors by greeting, welcoming, and directing them appropriately; notifies office personnel of visitor arrival; maintains telecommunications system.

REPORTS TO
Secretary to the Superintendent & other Central Office Administrators.

TERMS OF EMPLOYMENT
To be determined on the basis of evaluation, training, and responsibilities as recommended by the Superintendent.

PENSION
IMRF; Salary is commensurate with experience.
DUTIES AND RESPONSIBILITIES:
Receptionist

1. Welcome visitors by greeting them, in person or on the telephone; answering or referring mqumes.
2. Directs visitors by maintaining employee and department directories; giving instructions.
   1. Maintains security by following procedures and issuing visitor badges.
   2. Maintains safe and clean reception area by complying with procedures, rules, and regulations.
   3. Contributes to team effort by accomplishing related results as needed.
3. Answer telephone:

1. Disperse calls and take messages when necessary
2. Ensures that the telephone is not left unattended when temporarily leaving the office
3. Make sure the answering machine is turned on at night and offin the morning, take any messages that are on the machine
4. Sort and distribute US and District mail.
   1. Assist in the maintenance and storage of all supplies in Central Office storeroom.

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Student Records

1. Process all Out-of-District Transfers
2. Maintain Permanent Record Cards (collection and filing)
   1. Maintenance of unrequested student records

Other secretarial responsibilities deemed necessary by the Superintendent, other administrators and the Secretary to the Superintendent.

11/12/24