Receptionist / Office Services Coordinator Bilingual (Spanish) Our Receptionist /Office Services Coordinator is responsible for providing administrative support by assisting visitors while maintaining a positive and professional demeanor. They will be fully responsible for office services projects as assigned and will provide support to all departments.
Receptionist Responsibilities Include: - Handle incoming phone calls and greeting visitors and guests
- Coordinate with Payroll Department for paycheck pick-up and distribution
- Open and close the reception area daily
- Effectively and professionally communicate to clients and staff
- Troubleshoot employee onboarding issues by referring to our Employee Services team
- Ensure workstation cubes are ready to use by visitors
- Escalate high level HR, PR, BN, WC issues to appropriate AdvanStaff team members
- Coordinate logistics, collateral, catering, setup, and tear-down for meetings and events
- Distribute mail and faxes daily to the appropriate individuals
- Work in company systems such as, PRISM, client space, SharePoint, Teams, OneDrive, Outlook, Qualtrics, MS Office Applications, third-party vendors, etc.
- Provide translation for Spanish-speaking visitors and non-Spanish-speaking staff
- Complete employment verifications for employees
- Order supplies for UPS and FedEx
Office Services Responsibilities Include: - Ensuring workstation cubes are ready to use by visiting remote employees and staff
- Managing conference room use and scheduling
- Interfacing to HVAC technicians
- Managing key cards for in office and visiting remote employees
- Interfacing with building management to announce and manage special circumstances
- Maintaining all kitchen supplies including snacks, water, plates, silverware, etc.
- Ensuring conference rooms are stocked and set up for special events
- Managing food service for in office events
- Replacing and managing access codes
- Coordinating office and cube arrangements
- All other duties as assigned.
Education & Experience - A minimum of an Associate's degree is preferred, but lesser degree and/or combination of experience will be considered depending upon background and qualifications.
- One (1 ) year of related experience is preferred, but not required. Previous experience with AdvanStaff will be considered including entry-level or service in unrelated departments.
Knowledge, skills, abilities: - Working knowledge of Microsoft Office Suite is required.
- Must be a proven self-starter and be able to work independently and as part of a team.
- Must be detail-oriented and have effective oral and written communication skills.
- Must be able to organize, prioritize, and handle multiple duties.
- Must have shown a proven ability to manage details.
- Individual must be able to handle sensitive, confidential information in a mature, professional manner.
- Must be bilingual - Spanish.
- Must be able to lift and carry light objects.
Working Conditions: - Must be able to work in a sitting position at a computer for extended periods of time.
- Must be able to set up front area workstations for use by visitors.
- Will primarily work in an office setting with moderate noise levels.
Additional Information: - Full-time work in the office. No remote work availability.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.