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Spectrum Events is seeking a dedicated, reliable, and outgoing individual to join our Main Office in The Woodlands, TX. This role is ideal for a highly organized professional with strong attention to detail and excellent communication skills. The
Front Desk Receptionist / Office Manager will be responsible for maintaining daily office operations, providing administrative support, and creating a welcoming environment for employees and visitors.
This role pays an hourly rate of $19.00-$22.00.
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).This position will remain open until July 11, 2025. Responsibilities
- Answer and direct phone calls, screen inquiries, and relay messages.
- Greet and assist visitors, ensuring security protocols are followed.
- Manage general office upkeep, including scheduling maintenance, overseeing supplies, and ensuring common areas remain tidy.
- Provide administrative and clerical support to the team.
- Assist with booking employee travel and accommodations.
- Support the executive team with expense reporting.
- Handle incoming and outgoing mail, including daily post office pickups.
- Receive, sort, and distribute package deliveries.
- Set up, schedule and organize conference rooms for meetings as needed.
- Schedule and coordinate office-related appointments (e.g., maintenance and repairs).
- Organize and oversee the company's annual blood drive, and other potential volunteer opportunities.
- Manage company social media accounts, creating and engaging with content.
- Learn and remember all employees' names and roles within the company.
- Assist with general office shopping needs as required.
- Oversee the employee dining and kitchen area daily, ensuring cleanliness, dishwashing, and coffee machine maintenance.
Qualifications
- Excellent verbal and written communication skills.
- Professional demeanor and customer service orientation.
- Strong organizational and multitasking abilities.
- High attention to detail and ability to maintain confidentiality.
- Proficiency in Microsoft Office (Excel, PowerPoint, Publisher) and basic familiarity with Canva.
- Experience with bookkeeping, accounts payable, and data entry is a plus.
- Ability to analyze profit and loss statements is preferred.
- Reliable transportation to ensure punctuality and attendance is required.