Provides operations support in a legal office environment, including high-volume copying and scanning, mail handling, equipment maintenance, and general administrative tasks. This role ensures timely, secure, and accurate document processing in a fast-paced, high-confidentiality setting.
Primary Responsibilities
- Operate high-volume copy and scanning machines; perform binding and finishing work
- Handle confidential legal documents with care and accuracy
- Conduct routine copier maintenance and quality checks
- Process incoming/outgoing mail, faxes, and shipments
- Maintain records for billing, inventory, and meter readings
- Coordinate and respond to service calls; restock and maintain copier areas
- Perform file-related tasks: purging, archiving, converting, and managing digital files
- Assist with OCR and electronic file Table of Contents
- Deliver completed jobs internally and externally
- Support auxiliary office duties (e.g., meeting room setups, shipping/receiving)
- Provide support to attorneys, paralegals, and legal support staff
- Perform other duties as assigned
Required Experience
- Minimum 1 year of experience in the legal industry strongly preferred
- Related copy/print job experience preferred
- Basic skills in Microsoft Office Suite
Required Education
- High school diploma, GED, or equivalent work experience
- Completion of Ricoh Legal training within 90 days of hire
Work Environment
- Office setting with standard lighting, temperature, and ventilation
- Frequent physical activity: standing, walking, bending, stretching, and lifting up to 50 lbs.
- Requires dexterity for handling office equipment and performing fine-motor tasks
- Involves interpreting technical materials and multitasking under tight deadlines
About the Company
Come Create at Ricoh
Ricoh is a global leader in integrated digital services and workplace technology solutions. We empower businesses to work smarter by connecting people with technology and driving operational excellence. Our services support innovation, sustainability, and transformative growth.
Employee Benefits Include:
- Medical, dental, life, and disability insurance
- 401(k), HSA, and FSA investment plans
- Tuition assistance programs
- Paid vacation and holidays
- Comprehensive health, wellness, and career development resources
Ricoh is an equal opportunity employer committed to fostering diversity, inclusion, and a positive work environment for all employees.