An asset management firm in Stamford is looking for a Receptionist/Office Assistant. This is a great position for either a recent college grad with adminsitrative related summer jobs or internships, or for someone with 1-2 years of relevant experience. This is a fully in-office position.
Responsibilities:
- Welcome and greet visitors, clients and employees with a positive and professional attitude;
- Monitor office security by ensuring all visitors are properly logged with the building security;
- Answer and screen all incoming phone calls in a courteous manner redirecting as needed;
- Maintain a clean and welcoming reception area inclusive of all conference rooms;
- Handle incoming and outgoing mail and packages;
- Manage the calendar for multiple conference rooms and coordination of meetings and ensure conference rooms are clean, organized and maintained after each use;
- Collaborate with meeting owners to ensure conference rooms are ready for scheduled meetings with appropriate catering needs, seating, technology or other supplies;
- Maintain an up-to-date weekly inventory of office supplies and stationery;
- Assist with other administrative tasks such as data entry, copying, travel bookings, expense reports and mailings and material preparation for meetings and conferences;
- Assist with catering ordering for meetings, conferences or other office lunch orders; and
- Ad-hoc projects as needed.
Qualifications:
- Bachelor's Degree from an accredited college/university preferred;
- Previous experience in a receptionist, administrative or office support role (summer jobs and internships are sufficient);
- Experience with an investment manager or other financial firm a plus;
- Excellent organizational and time-management skills, with a strong attention to detail;
- Demonstrated ability to work autonomously and take initiative with minimal supervision;
- Proficiency in MS Office;
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment;
- Discretion and professionalism when dealing with confidential information;
- Positive attitude, strong work ethic, and a collaborative team player; and
- Ability to lift up to 25-30lbs or push up to 50lbs of office supplies, equipment and other materials as needed.