The Receptionist - Administrative Assistant provides essential support to all firm members, visitors, and callers, aiming to enhance interactions with the firm.
Responsibilities: - Prepare the reception area (music, conference rooms, and supplies).
- Check conference room schedules and ensure cleanliness and organization of rooms.
- Handle incoming voicemails, emails, and faxes, forwarding them to appropriate recipients.
- Set up breakfast deliveries, restock kitchen supplies, and maintain cleanliness in common areas.
- Answer phones, greet clients/visitors, and escort them to meeting rooms.
- Manage mail and packages, ensuring proper distribution.
- Assist with conference room setups (including Zoom) and other administrative tasks like ordering supplies and maintaining databases.
- Coordinate with other staff members for coverage during breaks.
- Ensure all spaces are clean and organized, including the kitchen and conference rooms.
- Turn off equipment, secure the office, and manage outgoing deliveries.