DEA is hiring a
Receptionist/Support Services Specialist to support our engineering and corporate services office in
Portland, OR. The position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm.
Job duties may include: - Reception / Support Services Specialist:
- Answering and directing calls on a multi-line phone system
- Greeting and assisting visitors to the Portland office
- Assisting with mail, filing, and other support services functions
- Preparing, composing, and maintaining letters, documents, and spreadsheets using Microsoft Office applications
- Complete a wide variety of administrative tasks. Some examples include preparing expense reports for payment, processing invoices for payment; tracking, preparing, and sending gifts to employees for birthdays, anniversaries, and new babies; preparing reports for vendors and overseeing the vendors' processes, filing paperwork required by state agencies, etc.
- Setting up conference rooms, including setting up and taking down equipment for in-person and videoconference meetings
- Assist Human Resources in various tasks.
- Work closely with the Regional Service Business Leader in communicating important information to office employees.
- Assist the Regional Business Service Leader with employee service requests.
Basic Qualifications: - Commitment to a work schedule of 8:30 am-5:30 pm, Monday through Friday in office.
- 1-2+ years as an administrative assistant or customer service role
- Experience answering a multi-phone line system and routing calls.
- Strong Microsoft Office skills
- Ability to learn new technologies (position will use Microsoft SharePoint, ADP)
Benefits: - Medical, Dental, Vision, Disability and Life Insurance
- Health Savings and Lifestyle Spending Account with employer contribution
- Support for continuing education and training opportunities
- Paid Time Off (PTO)/Holiday Pay
- 401k
- Holistic Wellbeing Program with a focus on physical, emotional, financial, career, and community health
- Opportunity for growth with support and mentoring to help with professional goals