Receptionist

Pay $22.00 - $27.00/hour

Hours: 8am - 5pm Monday through Friday

As a leader in the senior housing industry since 1984, GRACE MANAGEMENT, INC. manages and markets seniors housing in multiple states and is headquartered in Maple Grove, MN.

About Grace Management, Inc.Grace Management, Inc. is a national leader in senior living, managing communities across the country that offer independent living, assisted living, and memory care. We're proud to foster a people-centered culture rooted in compassion, connection, and service. At Grace, you're more than an employee - you're part of a team dedicated to making a meaningful difference in the lives of residents and their families every day.

Why Grace Management?

Our tagline says it all: It's not like home. It is home. We're a mission-driven company dedicated to creating meaningful experiences for residents, families, and team members - and we're looking for someone who can help bring that story to life in a bold and innovative way. We believe the quality of our communities starts with the people who support them, which is why we're committed to help nurture a strong sense of belonging and professional growth.

Summary:

This position is responsible for a variety of tasks such as providing office support to ensure efficient operation in the corporate headquarters. The Office Assistant will support managers and employees through a variety of tasks related to organization and communication, as well as providing overall office support.

Responsibilities:

• Greeting visitors and callers in a warm, welcoming, and professional manner
• Provide ongoing telephone coverage, directing calls to appropriate departments
• Ensure the office is organized and operating efficiently
• Replenish office materials such as office supplies, kitchen supplies, and snacks, as needed
• Manage incoming/outgoing mail and postage system
• Provide a welcoming office setting that promotes company culture
• Maintain and update all communication systems to include copier system, phone and internal mailboxes
• Process all new hire requests to include ordering of name badges, business cards, AAA membership as applicable
• Maintain FEDEX account (and others as determined) for home office and community level
• Send birthday and holiday cards to all associates
• Provide support for company training and seasonal events
• Assist departments in application and implementation of records management policies and procedures
• Process credit applications for approval and new customer account entry
• Communicate with Landlord regarding any issues with office suite or building maintenance issues
• Support the team with clerical duties such as filing, scanning, and organizing documents
• Complete projects assigned by management in a timely matter
• Perform other various duties as assigned

Skills:

• Excellent verbal and written communication skills
• Accuracy and attention to detail
• Strong organizational skills
• Positive customer service attitude ensuring all customer interactions are handled with courtesy and respect
• High level of collaboration
• Dedication to completing projects in a timely manner
• Positive and friendly attitude
• Proficiency in Microsoft Office Suite

Abilities:

• Ability to perform in a professional manner
• Ability to manage multi-functional tasks
• Ability to provide high levels of customer service

Working Environment:

• Must be able to sit, walk or stand for extended periods

Qualifications:

• Required High School Diploma or GED
• Minimum of associate's degree preferred
• At least 3 years' related experience and/or training; or equivalent combination of education and experience
• Experience in accounts payable, accounts receivable, and data entry

There is no greater way to elevate your career than by contributing your passion and skill to a senior living community. Grace Management, Inc. is committed to helping nurture a sense of belonging by helping you grow professionally. The quality of our communities is determined by the quality of our employees.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.