Reports To: Office Manager / Director of Human Resources
Job Overview: We are seeking a friendly, professional, and organized Receptionist to join our construction company. The ideal candidate will be the first point of contact for clients, vendors, and visitors, providing a positive and welcoming experience. In addition to handling front desk duties, the Receptionist will manage conference room schedules, ensure office supplies are stocked, and support day-to-day administrative tasks.
Key Responsibilities:
- Answer and direct incoming phone calls promptly and professionally, ensuring all calls are routed to the appropriate department or individual.
- Greet and assist visitors, ensuring they check in and are directed to the appropriate person or department.
- Manage conference room reservations and calendars, ensuring rooms are properly scheduled and prepared for meetings.
- Monitor and maintain office supplies inventory, restocking as necessary to ensure smooth office operations.
- Coordinate and schedule appointments, meetings, and events as needed.
- Maintain a clean and organized front desk area, ensuring it is always tidy and presentable.
- Assist with administrative tasks, such as filing, data entry, and document preparation.
- Handle incoming and outgoing mail, packages, and deliveries. (FEDEX/UPS/MAIL etc.)
- Assist with ad hoc tasks or projects as assigned by management.
- IT - Conference room(s) oversight of technical issues in advance of meeting(s)
Qualifications:
- High school diploma or equivalent is preferred; additional administrative or office experience is a plus.
- Previous experience in a receptionist or customer service role preferred.
- Strong communication skills, both verbal and written.
- Exceptional organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize in a fast-paced environment.
- Professional demeanor and excellent interpersonal skills.
Physical Requirements:
- Ability to sit for long periods and perform general office duties.
- Ability to lift and carry up to 15 pounds (for restocking supplies).
Additional Information:
- Full-time position with competitive compensation and benefits.
- Opportunity to work in a dynamic and growing company within the construction industry.
If you are a motivated individual with a passion for delivering exceptional customer service, we encourage you to apply.