As the Office Receptionist, you will play a pivotal role in creating a positive and efficient office atmosphere. You will be the first point of contact for clients, investors, and team members, ensuring a seamless experience. The ideal candidate will possess exceptional interpersonal skills, a keen attention to detail, and the ability to uphold the highest standards of professionalism.
Responsibilities include but not limited to:
- Welcome and greet visitors with professionalism and courtesy.
- Answer and direct incoming phone calls, taking messages when necessary.
- Maintain a polished and organized reception area.
- Ensure a high level of hospitality for clients and guests.
- Serve as a liaison between clients, investors, and internal staff.
- Handle inquiries with discretion and direct calls to the appropriate parties.
- Manage incoming and outgoing mail and packages.
- Provide administrative support to team members as needed.
- Assist with catering and technology needs in conference rooms.
- Coordinate conference room reservations and logistics.
- Ensure the office space reflects the professionalism and high standards of the firm.
- Monitor, order and replenish snacks and beverages.
- Ensure the kitchen area is clean and organized.
- Coordinate with building management for office maintenance.
- Periodically inspects printers to ensure good operating condition.
- Perform any special projects, additional duties and tasks as assigned.
Requirements:
- High School Diploma or equivalent.
- Proven experience as a receptionist or in a similar administrative role, preferably at a professional services firm.
- Impeccable professional appearance and demeanor.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Word and Outlook.
Note: You must be work authorized in the United States without the need for employer sponsorship.