SUMMARY As a highly visible employee who interacts with customers, partners, vendors, and employees, the Receptionist must model The Caddell Way value of being a positive ambassador for Caddell at all times. Answers and forwards calls through a multi-line telephone system and greets visitors to the corporate office. Supports the entire Montgomery office with a variety of administrative tasks, including scanning and indexing of company files.
RESPONSIBILITIES- Answers all incoming calls promptly with proper telephone etiquette, determines purpose of calls and handles inquiries or forwards calls to appropriate personnel or department.
- Greets visitors, determines nature of business and notifies employees that visitors have arrived; ensures visitors sign and receive the appropriate security badge.
- Receives and signs for deliveries when mailroom staff is occupied or absent.
- Orders all office supplies for various departments.
- Sends out company-wide e-mail announcements as requested by the appropriate authority. Makes office-wide announcements via the paging/intercom system.
- Keeps the front lobby area straightened and presentable for visitors.
- Performs a variety of other company related functions as requested by the Administrative Support Manager or Caddell Management.
- Coordinates with Security team the proper method for receiving visitors with Security Representatives on a daily basis.
REQUIREMENTS Minimum high school diploma/GED and 2+ years of professional office
experience required. Strong customer service orientation, typing and computer skills
(i.e., MS Word, Excel). Ability to establish effective relationships with office personnel. Ability
to engage visitors in conversation. Strong organizational and communication skills. Ability to
multitask.
ADDITIONAL INFO Caddell Construction is an Equal Opportunity Employer veterans, disability, and other protected classes under applicable laws and regulations.
Equal Opportunity Employer, including disabled and veterans.