Receptionist

Description

We're looking for a warm, professional, and highly organized Receptionist to be the first point of contact for clients and guests. This role is in-office only and plays a key part in creating a welcoming environment while supporting the team with administrative tasks.

Whether you're seeking a full-time role or part-time flexibility, this could be a great fit for you.

Responsibilities

• Greet and seat clients, offering beverages and a professional first impression

• Assist with client signings as a witness

• Answer incoming calls and serve as backup to the Client Intake Specialist

• Schedule appointments and coordinate calendars

• Maintain accurate client information and records

• Support travel bookings for senior leadership

• Handle office supply orders and lunch arrangements for team meetings

• Perform housekeeping tasks to ensure a polished office space

• Heavy admin tasks (filing, data entry, document prep)

• Other duties as assigned

Qualifications

• Prior experience in a receptionist, administrative, or customer service role preferred

• Excellent communication (verbal & written) and interpersonal skills

• Strong organizational and multitasking abilities

• Professional presence and discretion

• Comfortable using phone/email systems and scheduling tools

Preferred Skills

• Experience with CRM software

• Familiarity with virtual phone systems or Zoom/Teams

• A passion for client care and keeping things running smoothly