Description Singh Management is seeking a Receptionist to provide administrative support to our home office and Singh related entities. The position will operate within well-defined procedures and instructions. We are looking for a candidate with strong organization, basic office support skills and high volume telephone experience.
Essential Duties and Responsibilities: - Greet and assist guests visiting the office.
- Answer written and verbal requests and inquiries, routing calls to the appropriate parties when necessary.
- Receive incoming and outgoing mail and deliveries; including sorting, affixing postage and routing mail. Processing mail to ensure pickup and delivery are accomplished on time.
- Oversee the fax machine, including fund transmittals and invoices. Scan documents, process facsimiles, and make copies.
- Maintain kitchen and office supplies, working with vendors to ensure stock is up to date, properly account for individuals or departments requesting supplies, and tracking these expenses.
- Provide excellent customer service when receiving tenant payments, and ensure appropriate receipts are given for amounts tendered. Work with our accounting software (Yardi) and accounting team to ensure finances are accurate.
- Order equipment repairs and servicing.
- Coordinate the use of office conference rooms.
- Perform other related duties as requested.
Job RequirementsRequirements: - Some college preferred
- Strong customer service skills, multitasking, pleasant demeanor
- Proficient in Microsoft Office
- Willingness to learn new software programs