Responsibilities:
- Manage the incoming mail, including sorting, scanning, distributing, and delivering it to the appropriate departments or individuals.
- Track and log incoming packages, ensuring timely notification and distribution to the intended recipients.
- Send correspondence to clients
- Follow RFE procedure
- Greet and welcome clients and third parties into the office
- Organize Calendars and assist in conference room scheduling.
- Lift boxes, carry mail bins, & occasionally run errands for the company
- Keep and maintain a well stocked break room and office supplies
- Collects and organize documents from clients
- Occasionally handle calls
- Schedule consultations with clients when needed, coordinating availability between clients and appropriate staff members.
- If needed, respond to in-office client inquiries regarding case updates
- Assist in-office clients with the fingerprint procedure
- Other duties may be assigned
Requirements and skills:
- Minimum 1 year of relevant writing experience
- Time Management Skills
- Superior organization skills and the ability to juggle multiple deadlines
- Proficient with Google works
- Ability to work independently
- Strong written and verbal communication skills
- Demonstrated ability to work confidently and collaboratively with individuals at all levels of the organization
- Ability to manage multiple projects simultaneously
- Ensure confidentiality of all the firm and client's documentation and information
- Attention to details
- Bilingual (English / Spanish)
Job Type: Full-time
Benefits: Health Insurance, Dental Vision, 401(k), Paid Time Off, Parking Garage
Physical Setting: In-Office Position
Schedule: 8 hours shift, Monday to Friday