Position: Law Firm Receptionist/Docketing Clerk
Location: McLean, VA
Work Setting: Full Time/In Office (9-5pm/8hr day)
Responsibilities:
• Maintain a regular work schedule. The firm has an 8 hour workday, with modified flex time. Must work until 5:00 PM.
• Check docketing calendar daily and forward calendar notices via email to appropriate parties;
• Make calendar entries and edits as directed by attorneys and other staff;
• Review legal publications for calendaring notices; and forward notices to appropriate parties;
• Update firm Sign In/Out Log for lawyers and staff whereabouts on a continual basis;
• Answer and direct telephone calls using multi-line call center;
• Greet visitors, oversee visitor sign-in and notify responsible party(ies);
• Provide callers with information such as address, directions, fax numbers, website and related information;
• Become familiar with SCH attorneys and office in which they are located, as well as retired partners;
• Regulate and monitor access to the firm;
• Set up meeting luncheons;
• Log in all firm deliveries and make email notifications;
• Enter time and prepare billing spreadsheets for summer associates;
• Assist with firm marketing tasks;
• Assist with other related clerical duties, such as copying and collating;
• Maintain the confidentiality of all client and firm matters, recognizing that there should be no comments or discussions at all, either in public areas, elevators or restaurants.
• Be willing to pitch in and help fellow workers and/or other attorneys - the office functions on a team relationship and therefore, it is essential that the Receptionist/Docketing Clerk volunteer when time permits to assist with overflow work when not busy with work assignments;
• Complete an accurate Semi-Monthly Time Record of time worked and leave taken each pay period and submit signed records to payroll on the appropriate due dates and times.
• Other duties as assigned.
Required Skills
• Enthusiastic
• Great attitude
• Positive demeanor
• Neat professional appearance (casual professional dress policy)
• Dependable
• Willingness to learn
• Excellent communication skills
• Good clerical skills
• General knowledge of Microsoft Suite; Word and Excel a plus
• Ability to express self-effectively, both orally and in writing
• Ability to establish effective working relationships throughout the firm, including the skills to be a team player and work with a wide variety of individuals
• Ability to effectively and professionally handle telephone contact with callers and visitors
• Ability to concentrate on detail and organize work
• Maintain good organizational skills
• Be committed to supporting and interacting with others
• Exercise good judgment