Vaco is hiring a receptionist for a client of ours in Maitland, FL. This opportunity will be on-site M-F 8am to 5pm with 1 hour for lunch. For immediate consideration apply today.
Job Responsibilities
Key responsibilities include:
- Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
- Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
- Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
- Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
- Maintaining a clean and organized reception area that reflects the company's commitment to high standards.
- Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
- Monitoring and ordering office supplies in collaboration with the facilities or procurement team.
- E-filing through the cloud system.
- Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
- Knowledge of security protocols or experience handling sensitive data.
Required Skills, Experience, and Qualifications
Must-have:
- High School Diploma
- 6 months Receptionist or Administrative Assistant experience
- Can successfully use office software, including Microsoft Office Suite and Google Docs without supervision
- Strong organizational skills with attention to detail for managing appointments and office tasks.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving skills and the ability to manage last-minute changes efficiently.
Nice-to-have:
- Knowledge of corporate protocols, such as handling VIP guests or coordinating executive schedules.
- Experience coordinating travel arrangements or managing executive calendars.
- Familiarity with customer relationship management (CRM) software or other enterprise tools.
- Post-secondary education is a plus.
Hourly Pay Rate: $17.22/hr