Receptionist

Los Angeles, California

Ultimate Staffing
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We are a fast-growing, forward-thinking, and energetic organization committed to innovation and excellence. We pride ourselves on fostering a collaborative and inclusive culture where employees are empowered to bring their best selves to work every day. As the first point of contact for our clients, partners, and guests, the Receptionist plays a vital role in setting the tone for a welcoming and professional experience.

Responsibilities

  • Greet and welcome visitors, clients, and employees with warmth and professionalism

  • Answer, screen, and forward incoming phone calls to the appropriate departments

  • Manage the reception area to ensure it is tidy, organized, and presentable at all times

  • Handle incoming and outgoing mail, deliveries, and courier services

  • Schedule appointments, meetings, and conference room bookings

  • Assist with administrative tasks, data entry, and office support as needed

  • Maintain office supplies inventory and place orders when necessary

  • Coordinate with internal teams to ensure smooth day-to-day operations

  • Support event preparation, visitor logistics, and company functions

Qualifications

  • High school diploma or equivalent; additional certification is a plus

  • Proven experience as a receptionist, front desk representative, or similar role preferred

  • Strong communication and interpersonal skills

  • Exceptional organizational and multitasking abilities

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment

  • Friendly, positive attitude with a customer-service mindset

  • Ability to remain calm and professional in a fast-paced environment

Desired Skills and Experience

We are a fast-growing, forward-thinking, and energetic organization committed to innovation and excellence. We pride ourselves on fostering a collaborative and inclusive culture where employees are empowered to bring their best selves to work every day. As the first point of contact for our clients, partners, and guests, the Receptionist plays a vital role in setting the tone for a welcoming and professional experience.

Responsibilities
Greet and welcome visitors, clients, and employees with warmth and professionalism

Answer, screen, and forward incoming phone calls to the appropriate departments

Manage the reception area to ensure it is tidy, organized, and presentable at all times

Handle incoming and outgoing mail, deliveries, and courier services

Schedule appointments, meetings, and conference room bookings

Assist with administrative tasks, data entry, and office support as needed

Maintain office supplies inventory and place orders when necessary

Coordinate with internal teams to ensure smooth day-to-day operations

Support event preparation, visitor logistics, and company functions

Qualifications
High school diploma or equivalent; additional certification is a plus

Proven experience as a receptionist, front desk representative, or similar role preferred

Strong communication and interpersonal skills

Exceptional organizational and multitasking abilities

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment

Friendly, positive attitude with a customer-service mindset

Ability to remain calm and professional in a fast-paced environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Date Posted: 03 April 2025
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