Receptionist
Status: Exempt Full-Time -Salary- Entry -Level
Salary: Annual- $55,485 (paid bi-weekly)
Benefits: After 60 Days Benefits Offered- Medical, Dental, and Vision-403b
Primary Function: Data Entry/ Customer Service/ Administrative Duties
Direct Supervisor: Executive Director/ Office Manager/ HR
Organization Overview:
Our Non-Profit Organization has a positive mission and team environment.
The Wild Animal Sanctuary is a place where motivated individuals can immerse themselves into a dedicated community, working side by side to provide a safe-haven for rescued animals to live out the rest of their lives with dignity and respect. We are so much more than a workplace. We are a team committed to service, to bettering our communities, and the captive wild-life crisis. If you have you have a strong work ethic, a passion to contribute to a great cause, this is the place for you.
Job Summary:
Data Entry 10%/ Customer Service 40%/ Administrative Duties 30%/ Cleaning-Stocking Tasks 10%/ Perform other Job Duties as assigned 10%
The Receptionist role directly supports the Organization's strategic Administration efforts for our non-profit organization by answering incoming calls and directing all information to the corresponding department including gathering information and processing data accordingly. This role personally identifies, cultivates, solicits, and stewards any packaging and mail, incoming/outgoing. Incorporates collaborative relationships with management and the administrative departments by supporting their efforts, abiding by internal processes and procedures. This role is the direct contact for incoming groups and helps with office inventory and organization.
Minimum Job Requirements:
- Associate degree preferred but not required
- Direct experience directly related to the duties and responsibilities specified or combined education with experience
- Experience in Excel
- Experience in Word and Microsoft related experience
- Strong written including good handwriting skills and verbal communication skills
- Able to help set-up and tear-down events including bending lifting
- Able to work with a team and lead projects when needed
Required/Other Qualifications:
- Able to maintain confidentiality; demonstrates sound judgement and discretion
- Ability to liaise with other department to achieve a common goal
- Able to lift 50lbs or more
- Flexible to working some weekends and some evenings (Events) as needed
Functions/Job Duties: (including but not limited to):
- Monitor all Reception emails and incoming information
- Achieve all Administrative objectives
- Maintain an effective network of all community organization partnerships such as groups
- Develop and maintain professional relationships with all correspondence
- Perform regular data entry
- Effectively greeting visitors
- Schedule appointments as needed
- Accurately keep a good inventory and stock of uniforms
- Keep a tidy office area including upkeep, cleaning, and keep account of surrounding areas needs
- Manage basic and proficient clerical needs
- Handle complaints with tack and discretion
- Maintain an effective portfolio for all donors including occasional processing of credit cards
- Evaluates, writes, edits, and/or oversees the preparation of persuasive, accurate, and grammatically and syntactically correct solicitations, reports, correspondence, and other administrative-related communication materials in support of the organization's fund raising and data entry activities.
- Performs other duties as assigned.
Personal Characteristics:
- Self-motivated and results-oriented
- Flexible, ability to adapt to change and shifting priorities and to work simultaneously on a variety of complex projects
- Friendly, patient, a good listener, and a heart for animals
- Desire to learn, grow, and be coached and given constructive criticism
- Contribute to a positive culture
As you can see, we are looking for people who possess strong foundational skills with an attitude to succeed. If you are looking for a challenging and a rewarding service opportunity with real purpose, you have found the right opportunity.
Clear Focus:
The above Job Description is intended to describe the general duties/nature of the level of work being performed by the Senior Development Associate. This Job Description is not to be constructed as an exhaustive list of all responsibilities, and skills required. Job Descriptions are somewhat fluid and will change depending on the Organization's strategic direction and overall objectives accordingly.
Background Check Statement:
Approval for Hiring is contingent upon successfully passing a background check prior to your Hiring/Acceptance/Offer. This background check does not report to any credit bureau and no impact will be seen on the applicants side. This process helps the Company screen for any past background experiences that pose a threat or a discrepancy to the Organization, as TWAS does not hire any violent offenders, or individuals that have been charged criminally involving endangering/threating/hurting children and/or animals. By applying you are authorizing the The Wild Animal Sanctuary to perform this background check.
EEOC Statement:
Our Non-Profit organization, "The Wild Animal Sanctuary" is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.