At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at .
Dinsmore is seeking a Receptionist at our Houston, TX location. Previous experience in a law firm setting a plus.
Responsibilities
- Answer phones and transfer calls to appropriate person. Deliver prompt, accurate messages to attorneys and staff
- Greet clients/guests and notify attorneys or staff when visitors have arrived
- Manage the office conference room bookings, schedule meetings, and place catering orders; Set up and breakdown of the conference room
- Maintain the reception, conference room and kitchen areas
- Place weekly office supply order; sort and distribute office supplies upon receipt of weekly delivery
- Sort and distribute incoming mail and packages
- Use postage meter to prepare outgoing mail and bring to drop box each day
- Prepare items for shipping via FedEx and bring to drop box each day
- Assist with new hire office set up
- Assist with coordinating events
- Assist with administrative projects as assigned, including document copying and scanning
- Ability to operate standard office equipment, including personal computer, photocopier, fax machine, phone and voicemail systems
- Work closely with Regional Office Administrator
Requirements
- Exhibit initiative and pro-active behavioral style
- Ability to conduct work with strong personal and professional ethics and integrity
- Ability to provide excellent customer service
- Ability to use multi-line phone and paging system
- Superior interpersonal skills in dealing with all levels of the Firm (attorneys, administrative assistants, administration and other members of staff) and with clients and visitors
- Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
- Ability to keep information confidential
- Must have strong writing and excellent communication skills
- Must be able to create, edit, proofread and finalize all written communication, including emails, memos documents, etc.
- Must be detail oriented with a high degree of accuracy
- Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
- Ability to work additional hours as needed
- High School Diploma/GED required
Equal Opportunity Employer