The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Location: Hampton Bays, NY
Schedule: M-F 8:30am-5:30pm
Pay: $40,000 - $50,000
Responsibilities:
- Provide general administrative duties, including; answering calls, greeting visitors, offering general assistance, offering beverages, assisting with booking and scheduling conference rooms for meetings and presentations
- Maintain common areas by keeping them tidy and ready for use
- Take inventory, ordering and restocking office supplies and kitchen supplies, including groceries, while staying on budget
- Perform basic record keeping, filing, and clerical duties
- Assist executives and assistants
- Print, prepare documents, and/or conference rooms for meetings as needed
- Liaise with building operations to make sure movers, IT or shipments are coordinated effectively
- Assist with office occasions such as celebrations or special events and execute any necessary duties, completing on and off-site tasks as needed, including ordering, picking up and setting up necessary items
- Assist with special projects and requests as required
Qualifications:
- 2+ years with similar duties or other relevant experience in a fast-paced and constantly changing environment
- Technical/computer skills and experience including Google Suite, Zoom etc
- Mastery of Google Suite and Microsoft office required
- Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion
- Excellent phone demeanor
- Ability to communicate with all levels of executive, management and staff
- Excellent organizational and follow through skill
- Excellent verbal and written communication skills
- Ability to juggle multiple tasks and work within deadlines
- Must be detail oriented