Position Overview
Ultimate Staffing Services is actively seeking a friendly and professional Receptionist to join their client's team in Boca Raton, Florida. This role is essential in providing exceptional front desk support and ensuring a welcoming atmosphere for all visitors and team members.
This is 100% on-site role and full-time, traditional hours (Monday - Friday).
Responsibilities:
- Greet and check in visitors, vendors, and guests, ensuring a professional and welcoming first impression.
- Coordinate with building security and internal teams for visitor access and meeting room assignments.
- Manage incoming mail, packages, and deliveries; distribute items to appropriate team members.
- Handle office supply inventory: monitor stock levels, place replenishment orders, and keep communal areas organized.
- Order and set up catered lunches and snacks for meetings, team events, and daily office needs.
- Serve as liaison between vendors and internal departments for office services (cleaning, maintenance, etc.).
- Provide light administrative support to the team, such as scheduling, document preparation, or data entry as needed.
- Maintain a tidy and organized front desk and reception area.
- Support office culture by helping coordinate employee engagement activities and events.
Qualifications:
- Bachelor's Degree.
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Previous experience in a receptionist or front desk role is a plus.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.