JOB DESCRIPTION: RECEPTIONIST/ADMINISTRATIVE ASSISTANT Musick, Peeler & Garrett LLP has an opening available for a Receptionist/Administrative Assistant to join the Los Angeles office. This position is full-time, hourly, non-exempt, and on-site with hours of 9:00 a.m. to 5:30 p.m.
The candidate will have a minimum of 2 years of reception and/or administrative assistant experience in a legal or professional services environment. The successful candidate will have excellent interpersonal and communication skills and experience working with vendors and staff at all levels. A high degree of professionalism and customer service skills is a must, as well as the ability to learn new skills quickly and adapt to changing priorities are required. Excellent computer skills are required (Microsoft Word and Outlook). Knowledge with Microsoft Excel a plus.
DESCRIPTION: Under the supervision of the Director of Human Resources, the candidate will be responsible for serving as back-up reception coverage, assisting with administrative overflow tasks, and serving as back-up to Hospitality Services in the Los Angeles office. This position interacts with colleagues in a team setting and maintains positive contact with clients, vendors, attorneys and staff.
RESPONSIBILITIES:- Provide daily relief reception support. Cover reception desk full days whenever primary Receptionist is out of the office. Work together with primary Receptionist on a daily basis as needed.
- Arrange for visitor access with building security.
- Help manage conference room reservations and calendar.
- Manage visitor validations.
- Track staff call outs, as needed.
- Assist with overflow administrative assignments and projects on a daily basis as needed.
- Work with Director of Human Resources with ad hoc assignments.
- Assist with catering food orders, set up and break down of beverages and catering in conference rooms for meetings and firm events.
- Assist as back-up to the Hospitality Services as needed with keeping kitchen tables, chairs, countertops, dishwashers and microwaves clean as needed.
- Assist with placing kitchen and pantry supply orders as needed.
- Other duties and projects as assigned.
REQUIREMENTS:- High school diploma or equivalent.
- Two years prior reception experience in a legal or professional services environment is preferred.
- Excellent communication and proactive customer service skills are required.
- Strong organizational skills and ability to multitask.
- Professional demeanor, with a commitment to providing a high level of customer service.
- Takes initiative, a self-starter with a great work ethic.
- Proficient in Microsoft Office Suite applications including Word and Outlook.
- Flexibility to adjust hours and to work additional hours as necessary to meet operating and business needs.
Benefits/Compensation: Excellent benefits package that includes paid vacation, paid sick leave, paid firm holidays, paid medical/ dental/ vision, 401(k), Group Life Ins., LTD, Supplemental insurance policies offered, Flexible Spending Account, EAP, and a monthly travel/parking allowance. MPG offers a professional working environment with a collaborative firm culture. Salary range for this position is $58K+ DOE.
Firm Info: Please visit for more detailed information about our firm.
Musick, Peeler & Garrett LLP provides equal employment opportunity to all employees and applicants without regard to race, color, creed, gender, religion, marital status, age, national origin, sex or any other applicable category protected by state and/or federal laws. In addition to federal law requirements, Musick, Peeler & Garrett LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the firm has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, retention, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training