DescriptionThe Receptionist/Admin will provide general office and project support. The Receptionist must be a customer service oriented person with excellent interpersonal skills; must have highly developed organizational skills with attention to detail; ability to handle multiple tasks simultaneously, set priorities, and work in a demanding environment; proficient with English grammar and composition; exhibit discretion, tact, and the ability to interact effectively with a variety of people.
RESPONSIBILITIES:
- Act as the point of contact between the executives and internal/external clients
- Maintain (be familiar with) schedules, arrange meetings, events and appointments includes providing reminders.
- Able to maintain multiple calendars for Executives with logistics
- Identify ways to streamline executive workload and free up time from non-productive tasks
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Assist with production of reports, presentations and briefs
- Maintains a positive disposition during times of multiple priorities and follows through to completion
- Manage mailroom; Work with vendors with maintenance of office equipment
- Maintain Inventory of Office & Kitchen Supplies
- Monitor office supplies and research advantageous deals or suppliers and manage maintenance on office equipment/facility
- Develop and carry out an efficient documentation and filing system
- Conduct Internet research
- Assist with overflow work as needed
- Take meeting minutes as needed
- Handle other requests and queries as needed
QUALIFICATIONS:
- High School diploma with 2-3 years of administrative experience or equivalent; completed coursework from an accredited college/university is preferred or minimum of a Bachelors' Degree with no previous Administrative Support experience.
- Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook
- Fluent with flight & hotel travel reservations
- Effective communicator with great people skills.
Full-Time/Part-Time Full-Time
Location Reston - HQ
This position is currently accepting applications.