Our client is looking to fill the role of Corporate Receptionist / Admin Support.
- $75-80k plus discretionary bonus Temp To Perm
Responsibilities: - Manage Microsoft Outlook for Senior leadership to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notes
- Filing to include electronic, hard copy and email.
- Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
- Assist with managing and track internal and corporate deadlines for the office.
- Understand internal reports, purchasing and invoice systems
- Assume responsibility for and execute special projects
- Sort incoming mail, create a log of all checks received and fill out deposit of checks
- Complete expense reports for monthly and one time purchases
- Assist office with creation of contracts, agreements, reports, and presentations
- Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases
- Complete check requests for donations, capital and special events
- Answer multi-line telephone system, screen and direct calls
- Take and relay messages in the reception area
- Greet persons entering organization and direct guests to correct destination
- General administrative and clerical support
- Typing, filing, faxing
- Notify proper personnel of overnight deliveries
- Maintain conference room calendars and maintain company extension list
- Tidy and maintain reception area and conference rooms
- Proficient in Word, Excel, PowerPoint and Outlook
Qualifications: - High School diploma or equivalent required and/or experience in a corporate office or a related field preferred.
- At least 1-3years of progressive experience in a hospitality, corporate or related field preferred.
- Computer knowledge/skills required.
- Flexible and long hours sometimes required.
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
- Ability to read, analyze, and interpret general business documents.
- Ability to write reports and business correspondence.
- Ability to effectively communicate information and respond to questions from managers, clients, guests, and the general public.
- Must be effective at listening to, understanding, and clarifying concerns raised by employees, managers and guests.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, verbal, diagram, or presentation form.
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
- Maintain a warm and friendly demeanor at all times.
- Receptionist, Administrative, and/or HR experience is a plus
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software applications
- Maintain a warm and friendly demeanor at all times.
- Maintain high standards of personal appearance and grooming.
- Must be able to maintain confidentiality of information.
If you meet the required qualifications and are interested in this role, please apply today.
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